Payroll & Benefits Coordinator

Payroll & Benefits Coordinator

The Payroll & Benefits Coordinator will be responsible for assisting employees with benefits enrollment paperwork, maintaining employee database and files, and assisting with payroll processing; including helping compile payroll data and documentation. The position will support Payroll, Benefits and HR as per specific tasks and will process transactions related to the three functions.

Primary Duties and Responsibilities

File Maintenance:

• Review new hires in HR/Payroll System, CEGID and Time & Attendance
• Audit New Hire folders to assure all forms are received and completed
• Assist employees with self-service and Time & Attendance access
• Maintain employment files in accordance with state and federal regulations
• File and maintain confidential personnel, benefits/medical documents and other HR records and purge documents as required under the HR recordkeeping policy

• Maintain and audit I-9 forms and keep updated Visa documentation
• Complete quarterly new hire, promotions and terminations report
• Complete annual EEO-1 report

Payroll:

• Assist in the gathering of documentation and data provided to external auditors
• Provide confidential administrative support to the HR department in areas related to general administration, reporting, payroll and compliance
• Review the benefit deduction changes per the “Payroll Task List- Handled by Benefits” for each payroll
• Create basic reports and research information in the payroll system as requested (Excel knowledge required)
• Assist with the approval of personal and direct deposit information employee self service requests, and assist employees with payroll related questions

Benefits:

• Assist employees with enrollment related questions and general benefits information
• Assist Benefits Analyst with processing of New Hire employee enrollments
• Work with Benefits Analyst on special projects related to the processing of Benefits
• Process changes in 401(k) enrollment (HIRS-Biweekly) and Transit Check Enrollment (Monthly)
• Review weekly Vendor File Transfer Files and make corrections as needed
• Assist with the distribution of Benefit related communications

Education and Experience Requirements

• High School Diploma required
• Minimum 2 years of work experience in a professional office environment is required
• Experience in HR administration, Payroll processing or Benefits administration is preferred
• Must have excellent verbal and written communication skills; strong interpersonal skills
• Must be organized, accurate, thorough, and able to monitor own work for quality
• Must be detail oriented and have problem solving skills
• Proficiency in all Microsoft Office applications including an intermediate level of Excel
• Experience with Ultimate Software (UKG Pro) a plus

Physical Requirements:

This is primarily a sedentary office position which requires the Payroll & Benefits Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.