OPERATIONS SUPERVISOR I - IPR#45512

Agency: Department of Transportation
Closing Date/Time: 04/11/2022
Salary: $6,200 - $9,015 Monthly
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: Non-Union

All applicants who want to be considered for this position MUST apply electronically through SuccessFactors. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

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  This position is covered by the Revolving Door Prohibition Policy.

The Illinois Department of Transportation is seeking to hire Operations Supervisor I's.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

Employees enjoy excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; tuition reimbursement; flexible schedules; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

This position is accountable for preserving the highway investment and ensuring the safety and efficient operations of the primary and interstate routes by planning and directing the regular maintenance activities which requires optimizing the use of personnel, equipment, commodities, and other allocated resources. This position performs administrative/supervisory functions including: personnel issues, discipline, grievances, employee evaluations, accident reports, and leave slips.

Staff: 7 Direct; 228 Indirect
Annual Operating Budget: $12.15 million
Lane Miles of Highways Maintained: 5,208 miles
Maintenance Teams/Counties: 12 Teams/3 Sub-Units/15 Counties

This position reports to a Maintenance Field Engineer. Reporting directly to this position are Highway Maintenance Lead/Lead Workers and Highway Maintainers.

This position is accountable for the day-to-day planning, organizing, coordinating, and inspection of Operations activities for the assigned geographic areas. This position is unique in that it is a field position. Travel occurs throughout the assigned geographical areas as construction sites are away from the district headquarters and the incumbent’s responsibilities cover most daily highway maintenance functions within that designated area. In addition, the incumbent is on call 24 hours per day, 7 days per week, 52 weeks per year. Due to the high visibility of maintenance activities, effective performance is essential if traffic disruptions are to be avoided, motorist safety is to be ensured, and adverse public and political reaction avoided. This position operates in an environment of almost continuous conflict. This is complicated by the fact that this position must carry out its responsibilities through supervisory and subordinate staff requiring not only technically proficiency but the need for an unusual aptitude for motivating and obtaining subordinate cooperation.

Typical problems involve performing a wide variety of maintenance functions and achieving satisfactory results in short periods of time without sacrificing the safety of the traveling public and employees. The greatest challenge to this position is to establish and maintain a work climate that results in productive subordinate performance, prompt response to unusual demands, and the development of a favorable image with the public.

This position takes emergency actions; directing erection of traffic control and supervision to correct pavement blow-ups, flood water conditions, snow removal, and other related highway safety hazards which may occur at any time; performing field checks of drainage problems; inventorying road systems within a specified area and providing technical knowledge necessary for personnel to perform maintenance duties. The incumbent prepares special reports and responses to public complaints, inquiries and requests and serves as a liaison between the district and private citizens. S/He plans and implements maintenance work programs designed to maximize needs requirements within resource constraints through proper scheduling and resource allotments, continuous equipment usage and proper application of materials and work procedures so as to maintain acceptable levels of service; directs snow and ice control and emergency operations, adjusting schedules to meet such unusual demands; supervises Contract Maintenance and Day Labor jobs, i.e., concrete patching, routing and sealing, culvert repair, ditch cleaning, bump grinding, etc.; administers the duties of the Motorist Caused Damage Fund for accident repairs on guardrail, sod, trees, wingwalls, fences, and sound barriers; administers the Adopt-A-Highway Program in the field; coordinates, witnesses, and records core thickness tests for new CPC and full depth bituminous pavements; ensures acceptable employee productivity and safety through on-the-job instruction covering work procedures, safety policies, equipment operations, work rules, personnel policies and union contract provisions; applies policies in a fair and consistent manner and provides for the security and safety of assigned facilities, equipment, and commodities. The incumbent conducts grievance/disciplinary grievances and provides Labor Relations with timely support in the resolution of such matters. The incumbent assists Labor Relations in negotiations of collective bargaining agreements and may be called upon to participate in the negotiation process. In conjunction with the Maintenance Field Engineer, s/he: counsels staff regarding work performance; approves time off; adjusts first-level grievances; effectively recommends/initiates discipline; prepares and signs performance evaluations; and coordinates staffing needs.

The incumbent accomplishes the accountabilities of this position through Highway Maintenance Lead/Lead and/or Lead Workers who supervise skilled and unskilled workers involved in the maintenance and repair of the highways and rights-of-way in his/her assigned geographical area.

The incumbent performs the duties within the constraints of union agreements, departmental and district policies and priorities, and must exercise considerable discretion in areas of maintenance management, budget administration, employee motivation, effective disciplinary action, working hours and overtime authorization and determining how best to respond to emergencies such as weather, the presence of hazardous materials, and accidents. S/He is constrained by all applicable state/federal guidelines.

The incumbent has frequent contact with the Bureau of Program Development for participating in joint scoping of future roadway projects, in field checking construction plans, advertising control, right-of-way encroachments, and maintenance of excess land for future projects; the Bureau of Project Implementation during the construction season by visiting construction projects in search of any potential maintenance problems; the Bureau of Administrative Services, the central Labor Relations Section and the Office of Chief Council with regard to repair of traffic control devices and enforcement of access permits. The incumbent maintains continuous contact with local agency personnel, citizens, elected officials, and the media to coordinate and explain maintenance activities. District-wide travel is required. The incumbent must be available 24 hours per day, 7 days per week, 52 weeks per year, and may be required to work extensive periods of overtime.

The effectiveness of this position can be measured by the quality of road maintenance within the field area, accomplishment of work functions in order of priority, adherence to established policies and procedures when handling complaints or inquiries, and the degree to which efficiency, safety, and effectiveness are employed in the utilization and operation of Operations equipment.

1. Maintains acceptable standards of productivity through effective organization of work crews, proper allocation of resources, continuous equipment usage, and proper employee assignment and motivation. Participates in disciplinary and grievance resolution proceedings. Conducts, as required, investigations in conjunction with the district administrative staff and the district Operations Engineer.
2. Directs snow removal and emergency maintenance operations to ensure that state-maintained roadways are safe and open to the traveling public.
3. Recommends revisions in project scope of work and proposed plans to minimize future maintenance problems.
4. In conjunction with the Maintenance Field Engineer, counsels staff regarding work performance; approves time off; and adjusts first-level grievances; prepares and signs performance evaluations; and coordinates staffing needs.
5. Meets with the local residents regarding complaints, access permits, and right-of-way problems.
6. Directs repairs, inventory, and allocations of equipment to team sections to ensure that all units are properly used, maintained, accounted for, and replaced.
7. Provides for proper traffic controls through maintenance areas.
8. Coordinates, witnesses and records core thickness tests for new CPC and full depth bituminous pavements.
9. Ensures staff performs duties in accordance with departmental safety rules, practices, and programs. Assists other bureaus with the “Work Site Protection Manual /Other than Highway Maintenance and Traffic Crew.”
10. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
11. Performs other duties as assigned.

• Education/Experience:

• Completion of two years of college in civil engineering technology, pre-engineering or a related technical/science curriculum PLUS five years of experience in civil engineering, roadway construction, highway maintenance, traffic operations, public works, or a related field, of which three years is supervisory experience OR
• Seven years of experience in engineering technology, civil engineering, roadway construction, highway maintenance, traffic operations, public works, or a related field, of which three years is supervisory
• Valid driver’s license
• District-wide travel
• Must be available 24 hours per day, 7 days per week, 52 weeks per year, and may be required to work extensive periods of overtime

• Ability to plan and direct efforts of work for efficient accomplishments of program objectives
• Strong oral and written communication skills

Work Hours: 8:00 AM - 4:30 PM Monday-Friday
Work Location: 126 E Ash St Springfield, IL 62704-4766
Office: Office of Highways Project Implementation/Region 4/District 6/Operations
Agency Contact: DOT.CO.BPM.EmploymentApplications@Illinois.gov

Job Function: Transportation

APPLICATION INSTRUCTIONS

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If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees [KS(1] and review the Internal Candidate Application Job Aid HERE [KS(2]

Non-State employees: on work.Illinois.gov – click “Application Procedures” in the footer of every page of the website.