Operations & Special Projects Manager
- Full-Time
- Columbia, SC
- University Of South Carolina
- Posted 3 years ago – Accepting applications
Job Description
Posting Number
STA01410PO21
Classification Title
Training & Development Director I
Internal Title
Operations & Special Projects Manager
Campus
Columbia
Work County
Charleston
College/Division
College of Education
Department
CED Instruction and Teacher Education
Band
6
Advertised Minimum Salary
$48,362
Advertised Salary Range
$48,362 - $65,000
Location of Vacancy
This position is home-based.
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position
Research Grant (RGP)
Basis
12 months
Job Search Category
Other Professional
About University of South Carolina
The University of South Carolina is a globally recognized, high-impact research university committed to a superior student experience and dedicated to innovation in learning, research and community engagement. Founded in 1801, the university offers more than 300 degree programs and is a top-tier Carnegie Foundation research institution. More than 50,000 students are enrolled at one of 20 locations throughout the state, including the research campus in Columbia. With 60 nationally ranked academic programs including top-ranked programs in international business, the nation’s best honors college and distinguished programs in engineering, law, medicine, public health and the arts, the university is helping to build healthier, more educated communities in South Carolina and around the world.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefit Eligibility Type
Research Grant (RGP)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Advertised Job Summary
Under general supervision of the South Carolina Program for Infant/Toddler Care ( SCPITC ) Network Director, the Operations and Special Projects Manager will coordinate program operations, program outreach, and reporting; plan and execute special training projects and events; and manage internal projects. The position will manage project inventory and logistics for a team of 19 field staff, advise agency leadership on operations, and other duties as necessary to support the overall program mission and services.
Job duties include:
Direct and coordinate outreach, trainings, meetings, and special events across SCPITC projects. Consult with the Network Director to lead planning and execution of myriad details required for successful external learning events for participants including: Manage professional communication and coordination with presenters and partners to develop the annual SCPITC statewide training events; Navigate compliance protocol with relevant UofSC staff for adherence to procedures; Design and implement participant recruitment plan for each special event; Develop and meticulously manage online registration systems; Create and present proposals for leadership team to guide development of event promotion such as materials and outreach plan. Fully execute final training event implementation plan. Manage onsite and virtual events, working with venue staff to ensure all details are executed with precision. Work with appropriate venue staff and UofSC accounting team to reconcile expenses. Direct event documentation, reporting, and thorough organization of event records to reference for future planning. Lead coordination and planning of internal SCPITC meetings and special training events. Manage master event and meeting calendar and communicate with team to ensure clarity regarding meeting logistics. Manage meeting venue reservations and planning. Coordinate efforts of SCPITC Morale Committee to include team building activities, team member recognition, and celebrations.
Lead SCPITC outreach, professional relationship management, and messaging efforts to state and local partners including funders, child-serving agency partners, and service participants; Guide development of promotional and programmatic materials, acting as liaison between SCPITC leadership team and outside graphic design team, manage meticulous inventory tracking and logistics for distribution to statewide team and coordinate with web designer to innovate and update organization website to ensure engaging and relevant web content. Represent SCPITC at industry and partner meetings, engaging in tactful communication to further cultivate positive and professional relationships.
Manage quality assurance of SCPITC service data including monitoring and follow-up with appropriate team members for completion of evaluation data according to SCPITC procedures. Manage grant and stipend request processes.
Lead the coordination, collection, and maintenance of detailed program activities, documented throughout the year and work with agency leadership to prepare reports to funders.
Carry out special projects as directed by the Network Director. Lead coordination and oversight of SCPITC Early Care and Education Demonstration Site initiative. Serve as primary liaison to SCPITC Demonstration Site, communicate regularly with Demonstration Site leadership, work with Demonstration Site staff to pilot new SCPITC initiatives or adaptations to current practices and collect feedback from Demonstration Site staff to inform roll-out. Collect bi-annual reports from SCPITC Demonstration Program and coordinate appropriate SCPITC staff to respond to identified challenges or areas for improvements. Assist in the preparation and monitoring of the budget. Create and maintain detailed record-keeping for reporting, budget forecasting, and future planning.
Minimum Qualifications (Classified and Unclassified positions)
Master’s degree and 4 years training and development experience, or bachelor’s degree and 6 years training and development experience.
Preferred Qualifications
Knowledge/Skills/Abilities
Ability to develop and maintain effective working relationships with on-campus and remote staff. A program operations leader who is detail-oriented, a self-starter nimble at multi-tasking, and can forecast and manage inventory to support several projects under the SCPITC umbrella. Positive attitude, solutions focused, exercises good judgment, and maintains confidentiality. Extremely strong oral and written communication skills, especially regarding written reports to funders. Demonstrated skills in MS Office Suite and Google Docs. Social Media experience a plus.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Number of Vacancies
1
Desired Start Date
If Research Grant/Time Limited, give end date
Job Open Date
12/21/2021
Job Close Date
02/04/2022
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by February 4, 2022
Quicklink for Posting
https://uscjobs.sc.edu/postings/112785
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Supplemental Questions
Required fields are indicated with an asterisk (*).
*
Do you have at least a master’s degree and 4 years training and development experience, or bachelor’s degree and 6 years training and development experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Apply to this Job
STA01410PO21
Classification Title
Training & Development Director I
Internal Title
Operations & Special Projects Manager
Campus
Columbia
Work County
Charleston
College/Division
College of Education
Department
CED Instruction and Teacher Education
Band
6
Advertised Minimum Salary
$48,362
Advertised Salary Range
$48,362 - $65,000
Location of Vacancy
This position is home-based.
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Must be willing to work a flexible schedule to meet the needs of the department.
Type of Staff Position
Research Grant (RGP)
Basis
12 months
Job Search Category
Other Professional
About University of South Carolina
The University of South Carolina is a globally recognized, high-impact research university committed to a superior student experience and dedicated to innovation in learning, research and community engagement. Founded in 1801, the university offers more than 300 degree programs and is a top-tier Carnegie Foundation research institution. More than 50,000 students are enrolled at one of 20 locations throughout the state, including the research campus in Columbia. With 60 nationally ranked academic programs including top-ranked programs in international business, the nation’s best honors college and distinguished programs in engineering, law, medicine, public health and the arts, the university is helping to build healthier, more educated communities in South Carolina and around the world.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefit Eligibility Type
Research Grant (RGP)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Advertised Job Summary
Under general supervision of the South Carolina Program for Infant/Toddler Care ( SCPITC ) Network Director, the Operations and Special Projects Manager will coordinate program operations, program outreach, and reporting; plan and execute special training projects and events; and manage internal projects. The position will manage project inventory and logistics for a team of 19 field staff, advise agency leadership on operations, and other duties as necessary to support the overall program mission and services.
Job duties include:
Direct and coordinate outreach, trainings, meetings, and special events across SCPITC projects. Consult with the Network Director to lead planning and execution of myriad details required for successful external learning events for participants including: Manage professional communication and coordination with presenters and partners to develop the annual SCPITC statewide training events; Navigate compliance protocol with relevant UofSC staff for adherence to procedures; Design and implement participant recruitment plan for each special event; Develop and meticulously manage online registration systems; Create and present proposals for leadership team to guide development of event promotion such as materials and outreach plan. Fully execute final training event implementation plan. Manage onsite and virtual events, working with venue staff to ensure all details are executed with precision. Work with appropriate venue staff and UofSC accounting team to reconcile expenses. Direct event documentation, reporting, and thorough organization of event records to reference for future planning. Lead coordination and planning of internal SCPITC meetings and special training events. Manage master event and meeting calendar and communicate with team to ensure clarity regarding meeting logistics. Manage meeting venue reservations and planning. Coordinate efforts of SCPITC Morale Committee to include team building activities, team member recognition, and celebrations.
Lead SCPITC outreach, professional relationship management, and messaging efforts to state and local partners including funders, child-serving agency partners, and service participants; Guide development of promotional and programmatic materials, acting as liaison between SCPITC leadership team and outside graphic design team, manage meticulous inventory tracking and logistics for distribution to statewide team and coordinate with web designer to innovate and update organization website to ensure engaging and relevant web content. Represent SCPITC at industry and partner meetings, engaging in tactful communication to further cultivate positive and professional relationships.
Manage quality assurance of SCPITC service data including monitoring and follow-up with appropriate team members for completion of evaluation data according to SCPITC procedures. Manage grant and stipend request processes.
Lead the coordination, collection, and maintenance of detailed program activities, documented throughout the year and work with agency leadership to prepare reports to funders.
Carry out special projects as directed by the Network Director. Lead coordination and oversight of SCPITC Early Care and Education Demonstration Site initiative. Serve as primary liaison to SCPITC Demonstration Site, communicate regularly with Demonstration Site leadership, work with Demonstration Site staff to pilot new SCPITC initiatives or adaptations to current practices and collect feedback from Demonstration Site staff to inform roll-out. Collect bi-annual reports from SCPITC Demonstration Program and coordinate appropriate SCPITC staff to respond to identified challenges or areas for improvements. Assist in the preparation and monitoring of the budget. Create and maintain detailed record-keeping for reporting, budget forecasting, and future planning.
Minimum Qualifications (Classified and Unclassified positions)
Master’s degree and 4 years training and development experience, or bachelor’s degree and 6 years training and development experience.
Preferred Qualifications
Knowledge/Skills/Abilities
Ability to develop and maintain effective working relationships with on-campus and remote staff. A program operations leader who is detail-oriented, a self-starter nimble at multi-tasking, and can forecast and manage inventory to support several projects under the SCPITC umbrella. Positive attitude, solutions focused, exercises good judgment, and maintains confidentiality. Extremely strong oral and written communication skills, especially regarding written reports to funders. Demonstrated skills in MS Office Suite and Google Docs. Social Media experience a plus.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Number of Vacancies
1
Desired Start Date
If Research Grant/Time Limited, give end date
Job Open Date
12/21/2021
Job Close Date
02/04/2022
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by February 4, 2022
Quicklink for Posting
https://uscjobs.sc.edu/postings/112785
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
Supplemental Questions
Required fields are indicated with an asterisk (*).
*
Do you have at least a master’s degree and 4 years training and development experience, or bachelor’s degree and 6 years training and development experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information