Operations Assistant - Part Time

OPERATIONS ASSISTANT - Part-Time Independent Contractor

WHY JOIN OLGA GOLOVKO?

Seeking an Operations Assistant to help with day to day activities. Most of the responsibilities can be performed remotely and some in-person activities are required (see job description and hours below)

We are a boutique real estate duo that’s growing and loves to have fun doing what we do; we are looking to grow our little happy real estate family : ) I specialize in buying and selling real estate throughout Silicon Valley with a modern and fun twist. There’s an assistant that supports me full-time and our core philosophy is honesty, competency, care and FUN!

The current job scope is part-time with flexible hours. Candidate must have a valid driver’s license and a clean driving record. This position is for an independent contractor and requires transportation and off-site duties. There’s potential to transition to a full-time role and grow the scope of responsibilities in the long-run.

EXAMPLES OF WEEKLY TASKS INCLUDE & ARE NOT LIMITED TO:

• Coordinate and organize home showings for Buyers:

• Reach out and follow up with Selling agents to schedule an appointment

• Obtain any add’l information such as an offer deadline / eta for disclosures

• Ensure all appointments are confirmed with Sellers’ agents

• Organize showings to optimize for driving time and adjust showing timeframes based on client preference

• Inquire about any special showing instructions, code or location of a lockbox, Seller being present during a showing, directions to the home within a community

• Communicate the showing schedule to Olga

• Coordinate with vendors to obtain quotes and schedule jobs with cleaners / painters / gardeners / handyman. Obtain and share client payment instructions

• Help with marking video recordings: extra pair of hands to help with equipment / doors / lights

• Update monthly postcard content with provided information for recipients

• Periodically ensure active listings are in “show ready” condition between showings

• Printing packets / material for clients and organizing / packaging it per pre-set instructions

• Delivering pop by gifts, printed packets, cards and following pre-set conventions for placement/packaging

• Writing / Mailing hand-written cards

• Putting out / picking up lockboxes

• Switching / picking up signs and riders

• Online moderator for virtual home-buying classes

• Putting out open house signs (post-covid)

SKILLS:

• Detailed oriented

• Multitasking - can switch gears multiple times throughout the day

• Punctual, responsible, motivated and result-driven

• Communication and organizational skills

• Ability to prioritize and work independently

• Interest in helping others

• Knowledge of Bay Area neighborhoods a big plus

Hours vary weekly, range from 5-15 on average; flexible scheduling. Few hours on Wednesdays and most of Friday are usually needed every week. Some weekend help might be needed to set up a random showing or check in on a listing.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Schedule:

• On call

Education:

• Associate (Required)

Experience:

• Google GSuite - Google Sheets, Google Drive, Google Calendar: 1 year (Required)
• Administrative Experience: 2 years (Preferred)

Work Location:

• Fully Remote

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• Team-oriented -- cooperative and collaborative

Company's website:

• https://www.golovkohomes.com

Company's Facebook page:

• http://facebook.com/golovkohomes

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process