Operational Procurement Specialist I

Operational Procurement Specialist I

LaFata Contract Services (LCS), a partner company of IMB Development Corporation, has been providing Project and Construction Management support in the electric and gas utility industries. Our Program, Project, and Construction Managers, Engineers, and Utility Support Personnel provide oversight, work activity coordination, and technical support to deliver utility projects in Delaware, Illinois, Maryland, New Jersey, Pennsylvania, and Washington, DC.

We are a regional partner and employer, providing growth opportunities for talented utility workers while also providing construction project leadership for our clients.

Position Summary:

Perform daily purchasing activities in accordance with purchasing operations policies and procedures

• Act as the day-to-day operational support for:
• Demand management, analysis of business needs for supply and services
• Supplier issue resolution, includes monitoring service requirements, working with the business and supplier to resolve conflicts and discrepancies
• Supplier Risk Management, supports BU supplier risk evaluations and compliance management activities
• Set up, maintain, and update the Region/BU catalog (internal and external), if applicable
• ?Support local supplier management, providing BU support and prequalification of potential bidders as it relates to local and as-needed regional tenders when required.
• Support improvements in purchasing and procedure efficiencies and working capital, in collaboration with Region/BU staff, including field personnel?
• As required, initiative local quotes and bidding support, conduct analysis, negotiation, and implementation.

Assists in the development of customer solutions

Execute Procure to Invoice Process

Scope of process

• Manage P-Card Program, if assigned
• PO Processing
• Spot Buying based on established thresholds
• PO Delivery Management
• Contract Maintenance
• Master Data Management
• Content Management
• Help Desk
• Analytics
• Reporting

Key Activities

• Convert assigned requisitions to a purchase order (PO); approve POs up to a specified amount?
• Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance
• Responsible for inbound tactical supply/replenishment; ensures order accuracy, ship method, payment terms, etc.?
• Perform purchase order acknowledgement updates and processing, as well as identify any exceptions to PO terms and conditions, ensuring collaboration with the Legal Department
• Maintain purchasing compliance through maximizing the use of established agreements
• Ensure products and services are obtained at budgeted prices and identify lower cost opportunities

Internal Customer, Supplier and Accounts Payable Support

• Support resolution of supplier issues impacting business activity
• Interact with business stakeholder to identify requirements and resolve issues?
• Address and resolve inquiries, discrepancies and support expediting orders (e.g., missing items/order status of products from internal customers)?

Ensure timely and accurate payment processing through collaboration with Accounts Payable and suppliers

Education:

Bachelor’s Degree in Business (or other related degreed program) and/or associate degree plus years of procurement experience preferred; or combined equivalent of education and experience considered

Experience:

• One year of experience in procurement and/or operations procurement support preferred
• Experience with operational purchasing across various procurement channels (requisitions, change orders, expedited purchasing and company credit cards known as “P-Cards”) desired, experience with purchase requisition and order management
• Exposure to the procure to pay processes, tools, and philosophies
• Familiarity with spend assessment (from both a technology and a methodology perspective)
• Contract administration experience
• Exposure to eProcurement, eCatalogs, and contract management
• Exposure to leading P2P technology practices and trends

Soft Skills:

• Ability to work in a team environment, good listening, and communications skills
• Highly organized and detail oriented
• Ability to multi-task and work in a fast-paced environment
• Superior time management skills; must be able to meet strict deadlines
• Ability to think analytically, apply sound judgement, and solve problems
• Ability to work independently and as a member of various teams
• Ability to interact with all levels of management and staff
• Able to demonstrate business acumen and communicate effectively across multiple levels, both internally and externally

Physical Requirements:

• Must have a valid driver’s license and a driving record that meets LCS Requirements
• Employees must complete a background investigation and successfully complete drug screenings

Full-time Contract position based in King of Prussia: 6-8 month contract with a possibility of extension

• Only qualified candidates will be considered
• LCS is an Equal Opportunity Employer
• LCS is a certified Minority Business Enterprise (MBE)

Job Types: Full-time, Contract

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• King of Prussia, PA: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location