Office Manager

Thank you for your interest in a position with Alwin Machinery Sales. We are the Exclusive Distributor of the Fadal Engineering and Mighty Viper Machine tool lines which consists of CNC machines that are used in the Manufacturing industry throughout Illinois and Wisconsin. This position is for an Office Admin who will perform Customer Service, Billing, A/P, A/R tasks.

Responsibilities to include:

· Answering incoming calls

· Scheduling Service Calls

· Preparing Estimates

· Processing Purchase Orders for parts

· Invoicing

· Maintaining Inventory control

· Shipping and Receiving

· Maintain Website

· Creation of marketing materials

All candidates absolutely MUST be experienced in using QuickBooks Enterprise and working with Inventory within QuickBooks. (a test will be given to verify abilities). Candidates must also possess a pleasant phone voice using proper etiquette, be a fast learner, ability to work independently, self-starter and very proficient using Gmail, Gmail Calendars, Dropbox and Microsoft Excel.

Hours: 8:00am – 4:30pm

All Full Time Employees receive the following benefits:

· 10 paid days off in the first year, increased each additional year

· 6 paid holidays per year

· Group Health Insurance

· Life Insurance

· Short Term Disability

· Retirement Plan with Company match

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
This position is in a very small office with few employees. Social distancing is not a problem as you will have a private office and most work is done independently. Only 2-7 employees at within a 5200sqft building. Rarely in contact with the public.

Experience:

• QuickBooks: 2 years (Required)
• Managing Inventory in Quickbooks: 1 year (Required)

Work Location: One location