Office Manager - Amtrak Logistics Services - NYC

The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://careers.aramark.com or connect with us on Facebook, Instagram and Twitter.

Description

The people of Aramark proudly serve millions of guests every day through food, facilities, and uniform services in 19 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://careers.aramark.com or connect with us on Facebook, Instagram and Twitter.

Aramark has been partnering with Amtrak for the past decade, to successfully deliver experiences that enrich and nourish lives. We accomplish this by providing warehouse logistics, inventory control, and provisioning all food service for the feature cars and special trains.

The Office Manager is responsible for the supervision of general office functions, as well as light Human Resource administration including Union administration duties. Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assist unit management in completion of standard monthly management reports.

Essential Functions:

• Process weekly payroll in compliance with the Payroll SOP for 3 locations.
• Maintaining payroll records, making appropriate payroll corrections, participating in payroll audits.
• Weekly tracking of attendance for up to 100 employees.
• Draft attendance related progressive discipline notices and send them to management to be administered.
• Maintain electronic weekly schedules and posting hard-copy schedules for associates.
• Run and send daily Kronos reports to management.
• Conduct shift/vacation bids for union employees.
• Process weekly Accounts Payable submitting invoices for payment.
• Train other office clerks in Payroll and AP functions.
• Ensure merchandise ordered is received. Follow up via email/phone with vendor inquiries regarding order and/or payment status.
• Attend monthly Operating Statement conference call, speak to reconciliation excel spreadsheet with explanations of items purchased as requested by regional or corporate finance team.
• Purchase office and general commissary supplies for employee use.
• Maintain office equipment and set up service call appointments, as needed.
• Establish new and maintain existing personnel files and I-9 documentation.
• Conduct orientation for new hires.
• Workmen's compensation correspondence.
• Research unemployment claim requests and respond to third party vendor by applicable deadlines.
• Serve as the first point of contact for employee inquiries regarding payroll and benefits.
• Serve as a liaison between management and employees with routine personnel questions and concerns reported that require escalation.
• Maintain employee bulletin boards. Ensure all relevant communications are visible as well as required local, State and Federal postings.
• Responsible for maintaining DOT Driver files and vehicle reports.
• Other duties, as assigned.

Qualifications

• Bachelor's level degree in Management or related field required.
• 4 years experience as an Office Manager or a position with primary emphasis on payroll and accounting.
• Satisfactory computer skills and acumen including, but not limited to Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.)
• Requires effective oral and written communication skills, sound interpersonal skills and the ability to interface with front line employees and all levels of management.
• Preferred Qualification: Bi-lingual in English & Spanish
• Preferred Qualification: Prior experience using the Kronos payroll system

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