Office Coordinator/Back-up Courier

We’re looking for an office coordinator who is equal parts project management, record keeper, and customer service specialist. This team member is expected to train in all areas of office operations, inclusive of support core operational duties (such as Shipping and Receiving or Reception), and support projects including events, facilities operations, work order tickets and more. In addition, this role will support cross-functional projects and collaborate with various teams on a regular basis. Flexible hours may be required, with core work largely during regular business hours.

Our ideal candidate is a creative problem solver with high attention to detail, excellent communication skills, and a proactive approach to tackling issues. Most importantly, the right person for this role is someone who can navigate successfully between the big and small components of their work, and is ready and willing to roll up their sleeves to do what’s needed to get the job done.

Responsibilities:

• Maintain office function and aesthetic including furniture, office signage and manage maintenance and repairs.
• Coordinate shipping and receiving of Square packages.
• Organize Square Hardware devices in storage and update inventory lists.
• Provide a warm and welcoming experience to our employees, candidates, and guests in our offices.
• Provide important deliverables for move operations. Facilitate new hire seat assignments and departure desk cleanup(s).
• Partner with service providers and sellers while also having general oversight of daily office operations and deliverables in all areas of services including reception, janitorial, mail and internal ticketing system.
• Provide timely updates and feedback for specialized service optimizations.
• Demonstrate operational excellence in deliverables such as projects, tasks and budgets.

Courier Responsibilities:

• Load and unload cargo.
• Pickup and deliver important/confidential packages between the various Bay Area Square offices or individual employee locations.
• Assist the mailroom with shipping and receiving.
• Report safety occurrences.
• Prepares and maintains accurate transportation logs, vehicle fuel consumption logs, and other data as required.
• Assists in moving and setting up materials, equipment, and furniture, as appropriate to the requirements of the position.
• Adhering to assigned routes and following time schedules.
• Abide by all transportation laws and regulations, and maintain a safe driving record.

Requirements

• Demonstrated experience in a customer service or hospitality role.
• Excellent, honest, and clear communication skills both written and verbal, and an ability to converse easily with anyone.
• Impeccable attention to detail.
• Proven ability to multitask and work well under pressure.
• Flexible to navigate through a changing environment and SLA’s.
• Computer skills: strong familiarity with apple software and hardware, google docs, and google calendar.
• Valid driver’s license issued by the state where you work and a clean driving record.
• Ability to ensure confidentiality when handling documents relating to sensitive company, legal, and employee information.
• Ability to be punctual and meet delivery deadlines.
• May be required to lift or move up to 40 pounds.

Job Type: Full-time

Pay: Up to $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

License/Certification:

• California Drivers License (Required)

Work Location:

• Multiple locations

Work Remotely:

• No