Office Assistant/Receptionist

We are currently seeking an office assistant/receptionist for our office in Burton. The job is full-time and does included health insurance. The ideal candidate would have worked in a position verifying sub-contractor paperwork in the past and be comfortable taking direction from the CFO and office manager for additional tasks. Normal job functions will include:

Receptionist Duties

• Answer the telephone - take and distribute messages appropriately.
• Collect and log rent from various tenants into our Quickbooks system. Provide receipts to renters.

Sub-Contractor Verification Duties

• Send Signed Contracts to vendors and upload into system and keep track of all vendor contracts.
• Request W9s and Certificates of Insurance as necessary and verify they are completed correctly before uploading into our system.
• Track subcontractor liability and workers compensation insurance and request new certificates as expiration dates near.
• Assist Financial specialist in gathering information for various insurance audits.
• Call vendors as necessary during the season to ensure they are servicing the properties as described in the contract.

Accounts Receivable Assistant Duties

• Mail and email invoices to customers and corporate clients
• Run reports to show overdue accounts receivable and call for payments. Escalate to CFO if needed.

General Office Duties

• Upload pictures, work tickets, contracts, etc into our system
• Review above for accuracy prior to upload
• Make copies, fax items as necessary, answer phones, and other duties as assigned.

The ideal candidate will have a great attention to detail and be reliable and trustworthy. You will need a basic understanding of computers. Prior experience with Quickbooks desktop versions as well as office applications, especially excel, will be of great help. Other computer applications will be taught as necessary. Terrific phone etiquette and ability to keep calm and work under pressure are vital to job success.

Position is currently open and employer is hiring immediately. A wage of $40,000-$45,000 to start with room to grow as well as health insurance are being offered for this position. Please apply with a resume in response to this ad.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• subcontractor documentation review: 1 year (Preferred)

Work Location: One location