Office Assistant

Our busy accounting department at our Porsche/Audi of Norwell is seeking an experienced office professional to assist in our accounting department. This is a full-time position with huge growth potential. The hours for this position are 9:00am pm to 5:00 pm Monday through Friday. Qualified candidates will be organized, efficient, able to handle multiple projects,?and team-oriented.?

The main responsibility of this position is to support in all areas of the accounting office. This position will learn each aspect of the accounting office and will be able to fill in any division as the business determines.

Responsibilities include but not limited to:

• Process all new & used vehicle registrations in the State in which they will be titled.

• Prepare tax & title documents.

• Send registration paperwork to insurance company on behalf of customer for stamp.

• Verify accuracy of the RMV application and ensure that all information is complete.

• Submit all legal transfer work on a timely basis to the Registry of Motor Vehicles.

• Posting RMV bundle and sending out bundles each MONDAY.

• Maintain a system to verify out-of-state titles, RESOLVING all Title issues.

• Maintain communication with Sales Accounting Assistant regarding Payoffs & duplicates.

• ORDER ALL CVR SUPPLIES & put away all supplies when received, on a timely basis.

• Stay abreast of all State Title Regulations & inform Comptroller of important changes.

• Direct title runner in daily routines.

• LOANERS: Register new loaner & remove previous loaner, Add EZ Pass to new loaner & remove previous loaner.

• Maintain daily bank reconciliation.

• Post all bank funding’s to GL and keep Sales Accounting Assistant informed of funding issues.

• Post, Reconcile & Pay the American Express account that is utilized by dealership.

• Process all check requests received after verifying Manager’s Signature.

• Submit all Extended Warranty Contracts and Pay appropriate Vendor each month to ensure customer coverage. Audit balances to be sure customer paperwork was submitted accurately to protect the Dealership from future exposure.

• Post all invoices, Reconcile Statement and pay balance owed.

• Post Vendor invoices and credit memos daily which represent items sold to or services performed for the dealership.

• Reconcile Vendor Statements and pay balances owed within agreed credit terms.

• Maintain Customer & Employee Accounts Receivable accounts. Follow-up with customers or employees if balances exceed the 45 day mark.

• Provide Comptroller with a Past Due analysis monthly on all A/R & A/P accounts.

• Assist CVR Clerk, when needed, with preparing the daily deposit for parts & service, and other questions they may have.

• Filing of A/P checks and A/R receipts.

• This position will be required to assist controllers with end of month procedures.

• All employees maintain a professional appearance and manner

• Support Reception staff during breaks

*

Additional Duties

• Assign new vehicle stock tags and prepare inventory folders

• Add New & Used vehicle purchases to inventory.

• Process Service & Parts deposits, daily.

• Post wholesale deals.

• Post POs for Gas, Clean & Sticker then reconcile & pay the vendors Statement when it comes in.

• Posting of all Service policy internals.

• Download and post WARRANTY CREDIT MEMO from VRC2 in a timely manner.

• Responsible for posting all deals

Requirements:

• Computer proficient. Comfortable with MS Office and Google Programs

• 1 year previous accounting/office assistant experience required

• Reynolds preferred, but will train

• CVR certification a plus

• Automotive Dealership Experience preferred

• Excellent Communication Skills

• Positive Attitude, team player

• Ability to pass background checks and drug screenings.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Company's website:

• www.villageautomotive.com

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No