Office Assistant II

Perform duties related to the MSU Food Stores/MSU Bakers in order to facilitate operations, such as:

• Payroll for MSU Bakers
• Indexing – RVI – images for document retrieval
• Compliance Tracking – MSU Food Stores/MSU Bakers full-time staff – no training but will participate in the yearly audit by Joe Petroff & staff
• Vacation Schedules – summer/winter – letters to employees and entering time off on vacation calendars – currently in excel but may transition to Outlook
• SOPs – Accounting – update during summer in detail and summary in Pro-Maps – will offer services to other departments to help prepare and/or enter into Pro-Maps
• Project – onboarding of full-time staff – consult with RHS HR and update a check list and related documents
• Reporting – KPIs – not sure exactly what will need to be done on a daily/weekly status yet
• Provide clerical support for direct delivery vendor renewals that occur between January – April occasionally as contracts are reviewed – Procurement will provide a list of duties
• Pro-card Attachments in EBS – to provide audit support for operating statements
• Customer Service support – from 8:30pm to 12:00pm – MSU Bakers customer service desk to provide coverage of phones while handling other duties assigned
• Customer Service support – from 2:30pm to 5:00pm – warehouse customer service desk to provide coverage of phones while handling other duties assigned

Knowledge normally acquired through a high school education; six months to a year of related and progressively more responsible or expansive work experience in typing, spreadsheet software and word processing; may require experience as a Cashier/Teller and in bookkeeping/accounting procedures or knowledge of technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.

High School Diploma required; College Education Preferred; Office management experience; Experience in Microsoft Word, Excel, Powerpoint programs. Prefer experience in System I (AS400) mainframe and scanning software.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

By accepting this offer, I understand that compliance with the University’s COVID directives Together We Will is a condition of employment. Within 7 calendar days of starting employment, I agree to complete the vaccine verification form, indicating my vaccination status or, if applicable, intent to apply for an exemption. I understand that failure to fully comply with the MSU Covid directive will result in withdrawal of this offer of employment or other disciplinary action. While my exemption request is under review, and if approved, I understand that I will be required to participate in the MSU Early Detection Program.

STANDARD 8-5