Office Assistant & Front Desk

Office Coordinator & Front Desk located in Downtown, Miami.

• Answering phone calls in a polite and professional manner, transferring callers as appropriate
• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel,
• Managing schedules for conference and community spaces
• Monitoring and ordering inventory for office and break room supplies
• Maintaining clean and organized appearance in all office common areas including reception area, conference rooms, copier and postage workstations, and break room
• Managing incoming and outgoing correspondence, including emails, mail and packages
• Filing and organizing records, invoices and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendor
• Arranging catering for office/individuals
• Participation in basic accounting duties
• Assisting new employees with onboarding procedures

Requirements:

• A high school diploma or equivalent is required; Associate degree preferred
• 2+ years office experience
• Superb communication skills
• Fluent in English and Spanish (required)

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

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