Office Administrator/Procurement

Position Responsibilities

• Be a highly organized, fast moving person with the ability to self-manage.
• Perform administrative duties for executive and senior management.
• Customer relations, receiving and directing visitors, filing.
• Prepare reports, memos, letters, other documents, using word processing, spreadsheet, database, or presentation software.
• Screen calls and direct calls to appropriate parties or take messages.
• Manage calendars; meeting and event arrangements.
• Manage daily staff time checks.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Attend meetings to record minutes if necessary.
• Greet visitors and determine whether they should be given access to specific individuals.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as shipping items, maintaining records management database systems.
• Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email for executives.
• Create purchase orders, receive shipments, and stage and tag the items.
• Update tickets and keep all assignments in the green
• Make travel arrangements for executives.
• Assist with coffee and meeting/party preparations.
• Answer phones and secondary dispatch when needed.
• Driver’s license required.
• Sensitivity to confidential matters is required.

· May be required to perform other duties upon request

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Knowledge, Skills, and Abilities:

· Advanced computer and operating system knowledge

· Interpersonal skills: such as telephony skills, communication skills, active listening and client-care

· Ability to multi-task and adapt to changes quickly

· Technical awareness: ability to match resources to technical issues appropriately

· Service awareness of all organization’s key IT services for which support is being provided

· Understanding of support tools, techniques, and how technology is used to provide IT services

· Typing skills to ensure quick and accurate entry of service request details

· Self-motivated with the ability to work in a fast moving environment

Credentials and Experience:

· Associates Degree or a combination of education and experience

Success Metrics

• Perform all essential functions
• Exhibit Computer St. Louis Core Values on a daily basis

Job Types: Full-time, Contract

Pay: $9.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Referral program
• Vision insurance

COVID-19 considerations:
All customers and employees wear masks, air purifiers are placed throughout the office, temp checks when entry for everyone.

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)