Office Administrator

Tuesday, December 29, 2020

Since 1858, Hajoca has been blending the strengths and clout of a large company with freedom and opportunity for employees. The company will continue to grow and prosper because our fundamental business philosophy works: emphasis on entrepreneurial spirit, expert knowledge, strong incentives for our employees, and devotion to Hajoca’s proven business principles of “Service, Integrity, Reliability."

Office Administrator

Find a career, not just a job!

All-Tex Pipe and Supply, a division of the Hajoca Corporation, is searching for an Office Manager in our Fort Worth location. The Office Administrator will report directly to the General Manager of the Profit Center, but will also assist teammates in daily tasks. Are you organized and detail oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? Are you looking for a role that provides challenging work in a professional environment? Our team has been servicing the Mechanical & Commercial Construction community in Fort Worth for 20+ years offering the very best in Pipe, Valves and Fittings. We are a close knit group that works together to provide the best service to both new and existing customers.

As the Office Administrator with ALL-TEX your specific duties will include, but are not limited to:

• Directly assist the General Manager with administrative duties which may include HR related duties, managing calendars, meeting and event arrangements, preparing reports and financial data, customer relations, and filing and organization assistance.

• Represent the Profit Center in a professional and ethical manner, in accordance with Company policies and procedures. Customer service is an absolute priority.

• Perform accurate and timely invoicing of all customer shipments daily. Inform Inventory Controller of all inventory on hand discrepancies noted on ship tickets.

• Identify and resolve all vendor invoice/purchase order discrepancies prior to the final invoice processing.

• Reconcile daily cash sale transaction payments, prepare the bank deposit, process checks for deposit, and prepare and submit required deposit paperwork.

• Create and maintain customer files

• Assist team members in servicing customers including answering incoming calls, faxing, filing and photocopying.

Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers, is run by the Profit Center Manager as if it was their own small business. We give you the tools you need to succeed, investing in your personal and professional growth through targeted training programs, and reward team success through our profit sharing opportunities and generous benefits package which includes:

• Medical, dental, vision, and prescription coverage

• 401 (k) and retirement cash account

• Life insurance

• Pre-tax accounts for healthcare and dependent care

• Paid vacation, holidays, and sick time

Interested applicants are invited to send their application to

. Only candidates selected for interviews will be contacted by a company representative. No walk in appointments please.

Hajoca Corporation is an Equal Opportunity/Affirmative Action Employer (EOE and M/F/Disability/Veterans.) We are a drug free workplace, with pre-employment drug screening required. Employment is contingent upon successful completion of a background investigation.

Required Skills

As an Office Administrator, you must be friendly, courteous and service oriented. Excellent verbal communication is a must as is the ability to manage competing priorities in a fast-paced working environment.

All interested applicants must possess the following:

• 1+ years in a customer service, accounts receivable, Inventory Management or accounts payable role

• Extremely trustworthy and self-reliant

• Outstanding customer service and communication skills

• Ability to prioritize work projects and multi-task

• Possess a high level of accuracy and attention to detail

Our ideal candidate will also:

• College Degree Preferred

• Wholesale distribution experience

• Knowledge of bookkeeping practices and terms

• Basic computer literacy (use of mouse and keyboard, Microsoft Word, and Microsoft Office)

• Possess the drive to assist team members with other tasks as required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sitting (in chair) 65%

• Standing 20%

• Walking 15%

• Lifting Occasionally up to 30 pounds

• Carrying Occasionally up to 30 pounds

• Controls Use of both hands and arms and use of both feet and legs

• Strength level Low

• The following movements and senses are required in this job:

• Hand and finger dexterity, stooping, kneeling, reaching, talking, hearing, near vision, far vision, peripheral vision, and color vision.

Environmental Conditions

The incumbent is exposed to the following conditions in the job:

Warehouses with no climate control, potentially hazardous equipment (such as forklift trucks, mechanical lift gates, hand tools, manual material handling equipment, ladders, and rubber retention straps). The Profit Center may stock, sell and use hazardous materials – PVC pipe cement, pool chemicals, torch gas, propane gas, solvents, etc. You may be required to handle these materials.

FLSA Status

• Non-Exempt (Hourly)
  

Hajoca Corporation is an Equal Opportunity/Affirmative Action Employer (EOE and M/F/Disability/Veterans.) We are a drug free workplace, with pre-employment drug screening required. Employment is contingent upon successful completion of a background investigation.

Other details

• Pay Type

  Hourly