Office Administrator

Busy law office where current staff is all remote is in search of a rock star long-term Office Administrator. There is a lot of room for growth in this position for someone looking to succeed.

Our attorneys and office need reliable, day to day support. This is a fast paced position with changing, often urgent, demands.

Our office supports business owners and our firm culture is enthusiastic, positive, future-looking and helping our clients in a meaningful way is of the utmost important.

On a regular basis, this position involves the following tasks:

· Daily management of law firm email inbox; includes drafting responses, escalating issues, delegating issues to other law firm staff

· Returning client calls or routing to staff to answer basic case questions

· Management of attorney calendars

· Managing business vendors

· Interaction with vendors to ensure best rates, responding to requests for information, obtaining attorney signature

· Help with onboarding new employees and obtaining forms

· Follow up with staff on assignments and deadlines

· Perform research related to vendors for business

· Interface with the receptionist/intake coordinator on attorney’s schedule

· Keep attorney updated on status of staff assignments

· Reviewing mail and coordinating outbound mail

· Open firm cases and ensure all client forms and documents and uploaded to client files

· Contact clients for missing documents and/or confirm information for filings

· Assistance completing basic filings

· Follow up with the state or other agencies on the status of client filings

· Send closing packages to clients

· Submit help tickets to vendor software

· Coordinate and track attorney CLE and licensing

· Assistance with marketing materials and mailings

· Track and upload firm templates, organize firm documents

· Documenting office policies and procedures

We are looking for someone trustworthy with a real attention to detail and take-charge attitude. This is not a good position for someone easily rattled or thrown off course by last minute demands and changes.

For now, this is a remote position with occasional in-person meetings required in the main line area. You must have a dedicated, quiet space to work from home, free from distractions. You must be able to self-manage working remotely during business hours as this is a critical position for the firm.

Knowledge of the following is a must: Microsoft word, Gmail, slack, ring central

Requirements: Have office coordination or management experience of at least 3 years. Must have successful remote work experience. Must sign a non-disclosure statement and pass a background check and provide 3 references.

Personal skills: personable, take-charge attitude, organized, go-getter, want to make life easier for others, a sense of hustle, excellent organization, attention to detail.

We offer potential for bonuses, remote work, a nice working environment, paid time off and 401k match.

If this sounds like a position perfect for you, please submit: a cover letter explaining your interest, desired salary and your favorite type of sandwich. Applications without this information will not be considered.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Education:

• Associate (Preferred)

Experience:

• Administrative experience: 3 years (Required)
• remote work: 1 year (Required)

Work Location: One location