National Senior Event Planner- Meeting And Event Services

Senior Event Planner Deloitte University

72249 11-Jan-2022 Internal Services

Recruiter: Kristina Colantino (KCOLANTINO@DELOITTE.COM)

Westlake, Texas, United States

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Position summary

Deloitte Services LP includes internal support areas such as Marketing and Communications, Human Resources/Talent, Information Technology, Facilities Management, and Financial Support Services.

Senior Event Planner

Deloitte University is a private hotel and conference center that is home to all Deloitte professional training programs and events.

This position is responsible for the strategic planning and execution of Deloitte meetings with a primary focus on meetings delivered at Deloitte University as well as at external hotels and venues. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with senior leadership as well as clients.

Job Responsibilities:

• Deliver exceptional client service with a consultative, solutions-oriented approach
• Forecast management and impeccable data integrity
• Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
• Liaison between meeting sponsor and sourcing/registration/DU operations/vendors/closing; understand and interpret meeting objectives and navigate through the meeting teams' processes on behalf of meeting sponsor
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Rooms management to minimize financial impact to the firm in regard to meeting attrition and DU utilization
• Serve as single point of contact for both the sponsor and the hotel/meeting venue
• Develop, review and approve detailed specifications with hotel operations - conference services, rooms, catering, conference set up, AV, business center, accounting, IT/Communications
• Manage contracts outside hotel provided services when required or costs can be leveraged (production, event décor, entertainment, transportation, team-building, IT, special supplies/materials, temp assistance)
• On-site support for designated meetings to insure successful meeting execution
• Audit and prepare invoices for processing
• Post meeting reporting and reconciliation
• Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte's partnerships in a professional manner.

Qualifications - External

Qualifications

• Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings; 5-10 years' experience
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
• Excellent communication skills (written and oral) with a consultative style
• Project management - ability to understand scope, create timelines and budgets, and deliver on time to budget
• Solutions & results oriented
• Ability to work independently, on multiple projects simultaneously and under deadlines
• Ability to handle high volume workload and fast pace; manage stress
• Strong working knowledge of Word, Excel, Outlook
• Excellent customer service
• BA/BS required; MBA preferred
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Applicants or employees with disabilities must be offered any reasonable accommodations, which are necessary for them to be able to perform the essential functions of a position.

How You'll Grow

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the global, fast-changing business world. From on-the-job learning experiences to formal development programs at Deloitte University, our professionals have a variety of opportunities to continue to grow throughout their career. Explore Deloitte University, The Leadership Center.

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