Medical Secretary

Discover Your Career at Emory University: Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.Description: JOB DESCRIPTION:

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  Under general supervision, performs routine office tasks following prescribed guidelines and procedures.
• Answers unit/department telephones and greets visitors according to departmental procedure, screens calls, and takes messages or refers caller/visitor to appropriate staff member.
• Greets visitors in a courteous manner.
• Receives, opens, dates, and distributes incoming mail to appropriate employee.
• Prepares and mails outgoing correspondence and information.
• Sets up, organizes, and maintains various departmental and/or patient files according to established procedures.
• Retrieves appropriate information upon request for internal and external use.
• Arranges and schedules appointments and regular or intermittent meetings for one or more managers, prepares daily schedules, prioritizes requests for meetings, and makes and confirms travel arrangements.
• Schedules and coordinates meetings and/or special events.
• Takes minutes as requested.
• Takes and/or transcribes dictation.
• Types medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring a knowledge of medical terminology from rough draft to final copy.
• Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies.
• Advises writer or supervisor of policy deviations.
• May direct the work of student and/or temporary employees.
• May interview applicants and provide input to performance evaluations.
• Tracks vacation and back up coverage schedules.
• Processes employee time cards and transactions after review and approval.
• Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms.
• Completes purchase requisitions and receives supplies.
• Enters, updates, maintains, compiles and retrieves data from computer databases.
• Documents how to access files.
• Generates regular or special reports and/or statistics after collecting and organizing data.
• Performs related responsibilities as required.
  
  MINIMUM QUALIFICATIONS:
• A high school diploma or equivalent.
• One year of clerical or secretarial experience.
• A knowledge of medical terminology.
• Previous experience with various personal computer software packages.
• Positions within this classification may require the ability to type or keyboard 40 accurate words per minute.
  
  PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
  
  ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Emory Supports a Diverse and Inclusive Culture: To ensure the safety of our campus community, all unvaccinated faculty and staff are currently required to get a weekly screening test for COVID-19.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
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