MEDICAL RECORDS TECHNICIAN

DutiesSummary

You will serve as a Medical Records Technician in the Inpatient Administration, Director Administration of Naval Medical Center, Portsmouth, VA.


Responsibilities
• You will abstract records and coding for Diagnosis Related Group (DRG) assignment for medical records prior to final completion.
• You will assure the acquisition of complete medical information for each patient cared for by the medical treatment facility.
• You will ensure the quality of medical records by verifying their completeness, accuracy, and proper entry into computer systems.
• You will identify all diagnoses and procedures associated with the inpatient admission by utilizing impatient medical records, including findings on pathology, laboratory, radiology reports, ancillary studies, and other documentation.
• You will evaluate the sequence of diagnoses and operation/procedures to provide optimum Diagnosis Related Group (DRG) assignment.
Travel Required

Not required

Supervisory status

No

Promotion Potential

None

• Job family (Series)

  0675 Medical Records Technician

• Requirements

  RequirementsConditions of Employment
  • Must be a US Citizen.
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
  • Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
  • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
  • Males born after 12-31-59 must be registered for Selective Service.
  • This is a bargaining unit position.
  • You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
  • You will be required to meet any applicable credentialing or privileging requirements prior to appointment.
  • In accordance with BUMEDINST 6220.9B, all personnel who may come in contact with patients must receive and maintain appropriate vaccination against seasonal influenza. The incumbent must, as a condition of employment, be immunized on an annual basis.
  • Health Care Workers (HCW) will be offered the hepatitis B vaccine (HBV) or HBV immunity testing. HCW without documentation of HBV immunity or immunization series that decline the HBV will be required to sign a Declination Form.
  QualificationsYour resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:
  • Experience reviewing medical records by verifying the information: name, social security information and date of service to ensure that incorrect data is not incorporated in the medical records;
  • Experience identifying all diagnoses and procedures associated with the inpatient admission by using the entire inpatient medical records including findings on pathology, laboratory, radiology reports, ancillary studies and documentation within the medical records;
  • Experience ensuring medical records contain appropriate documentation to support the principal diagnosis, principal procedure, qualifying complications, and co-morbid conditions used for the diagnosis related group assignment of the medical record;
  • Experience assigning International Classification of Disease, 9th and 10th revision, Clinical Modification (ICD 9-CM and ICD 10-CM) codes to each diagnosis listed and ICD 10 PCS codes to each operation and/or procedure performed by reviewing each documented diagnosis and operation and procedure for accuracy and completeness and determines which anatomical location is most represented; AND
  • Experience reviewing and analyzing medical records to ensure that the records will meet accrediting agencies requirements, legal requirements, needs for future patient treatment and research, and training requirements.
  
  Additional qualification information can be found from the following Office of Personnel Management website:
  https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education

  There is no education requirement or substitution for this position.

  Additional information

  One of the following certifications is preferred:
  Certified Coding Specialist (CCS)
  Registered Health Information Administrator (RHIA)
  Registered Health Information Technician (RHIT)
  
  This position is covered by the Department of Defense Priority Placement Program.
  
  Additional vacancies may be filled by this announcement.
  
  A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
  
  If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.
  
  Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf
  
  This position is eligible for part time, full time or ad-hoc telework at the discretion of management.
  
  ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/
  
  Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
  
  When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
  

  • CLERICAL SUPPORT FUNCTIONS
  • COMPUTER LITERACY
  • HEALTH RECORDS MANAGEMENT
  • INFORMATION MANAGEMENT
  
  
  You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
  
  If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.
  
  Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
  
  All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement.
  
  Background checks and security clearanceSecurity clearance

  Secret

  Drug test required

  No

• Required Documents

  Required Documents

  You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional.
  
  A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.
  
  Are you applying for a promotion? If you are a current GS employee applying for a higher grade than the grade that you currently hold you must provide an SF-50 that shows that you have held the next lower grade for at least one year. Some SF-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (e.g. General Adjustment SF-50 from this year). In many cases, we need to see two (2) SF-50s to determine time-in-grade and eligibility for promotion. If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz.
  
  Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
  
  Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.
  
  Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor
  
  Are you a disabled veteran or claiming 10-point veterans' preference?
  If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
  
  You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf.
  
  Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).
  
  Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Internal to an agency

  Current federal employees of this agency.

• Land & base management

  Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses
• Special authorities

  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

• Veterans

Current DoD employees, DoD Military Spouse Preference (MSP) eligibles, VEOA eligibles, and current or former time-limited employees that occupied a position located at a Defense Industrial Base Facility (DIBF) or Major Range and Test Facilities Base (MRTFB)