Materials Coordinator

Materials Coordinator - 22735University Staff Description

University of Colorado | CU Anschutz Medical Campus

Gates Biomanufacturing Facility

Finance and Accounting Entry Professional, Material/ Administrative Coordinator

Position #00788259– Requisition #22735

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date. Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012-covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

• Anschutz Campus – Exemptions are allowed for medical or religious reasons.
• Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
• Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Gates Biomanufacturing Facility has an opening for a full-time University Staff (unclassified) Finance and Accounting Entry Professional, Material/Administrative Coordinator position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Nature of Work:

The University of Colorado Denver I Gates Biomanufacturing Facility at Anschutz Medical Campus is seeking applications for Material / Administrative Coordinator. This full-time temporary position will provide material coordination to include receiving and handling the materials shipped to the Gates Biomanufacturing Facility (GBF) at Anschutz Medical Campus. The position will also serve as the first point of contact for in-person vendor delivery interactions, receiving, inspection of materials, prepping and labeling of materials, as well as stocking, inventorying, handling, and shipping the materials used in the facility. Some additional administrative functions of this position may include managing reception door, scanning, filing, typing and performing other miscellaneous duties as assigned.

Professional Field:

Supply Chain/ Purchasing Coordination and Administration

Supervision Received:

This position will report to the Director of Program Management and Supply Chain, Gates Bio manufacturing Facility.

Supervision Exercised:

None

Examples of Work Performed:

Duties and responsibilities include, but are not limited to, the following:

• General receiving and processing of all materials, documents, and equipment used at GBF
• Understand when and how to creates all material labels to include GMP material, safety, and shipping labels
• Maintains accurate electronic logs and transaction of all materials through the receiving, inventory, production and shipping processes according to FDA Good Document Practices (GDP).
• Performs quality and technical specification inspections on incoming client and GMP materials
• Coordinates with Quality Assurance to ensure materials are inspected and processed in a timely manner
• Cleans, packages, and labels materials according to Standard Operating Procedures and GMP requirements
• Picks materials, assembles kits, and reconciles critical Operation’s materials
• Prepares and ships materials domestically and internationally, as required
• Accepts and signs for deliveries, including letters, packages etc. and distributes the items.
• Performs and manages cycle count program
• Assists SC Planning, Procurement, Project Management, Operations, and Quality personnel as required.
• Performs administrative duties, as required
• Maintains files, logs, records of invoices, purchase orders and other related material documentation.
• Creates reports, analyzes data, and resolves problems related to material orders, receipts, inventory, shipments
• Assists in expediting orders and may assist buyers in contacting vendors to obtain prices and scheduled delivery dates.
• Assignments may require initiative regarding receipt discrepancies, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, and inventory discrepancies.

Salary and Benefits:

The salary range (or hiring range) for this position has been established at $40,731 - $54,579.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications

Minimum Qualifications:

• College Degree
• One (1) year receiving and material/inventory control experience.

Substitution: College or university course work appropriate to the work assignment may substitute for the experience on a year-for-year basis

Required: Applicants must meet minimum qualifications at the time of hire.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Preferred Qualifications:

• Two (2) or more years of material/inventory control experience.
• Experience working in an office or manufacturing setting
• Experience with triaging inquiries.
• Material receiving experience
• Experience in a controlled or highly regulated industry / Pharmaceutical or Biopharmaceutical
• Experience utilizing general office equipment (fax, copier, shredder, scanner, telephone, etc).

Competencies/Knowledge, Skills. and Abilities:

• Strong critical thinking and problem solving skills required.
• Ability to address multiple ongoing challenges that will be encountered while performing required job duties.
• Detail oriented.
• Exceptional multi-tasking and organizational skills, as well as the ability to make complex decisions in a fast-paced environment.
• Must possess a professional demeanor, with excellent interpersonal and customer service skills
• Self-motivated and able to work in a team environment.
• Excellent knowledge of MS Office (especially Excel and Word).
• Knowledge of and the ability to work with the MRP System (Microsoft Dynamics/Great Plains).
• Personable, friendly, and able to work well under pressure, especially when assisting customers.
• Ability to answer a variety of questions effectively and keep traffic moving.
• Applies acquired job skills and company policies and procedures to complete assigned tasks.
• Excellent communication skills in both written as well as presentation of data.
• Ability to work in a clean room environment including in provided garments
• A team-oriented, self-starter capable of operating independently in a start-up environment.
• Familiarity with the use office machines (e.g. printer, scanner, etc.).
• Excellent customer service skills and aptitude
• Comfortable performing administrative tasks
• Must be able to handle and lift materials, as well as perform material preparation tasks, such as packaging and labeling.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references)
Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin immediately and will continue until the position is filled.
Job Category: Finance and Accounting Primary Location: Aurora Department: U0001 - DENVER & ANSCHUTZ MED CAMPUS - 21796 - ADM CHAN GBF Spnsrd/Gift Schedule: Full-time Posting Date: Sep 7, 2021 Unposting Date: Ongoing Posting Contact Name: Terri Foote Posting Contact Email: TERRI.FOOTE@CUANSCHUTZ.EDU Position Number: 00788259