Manager Grant Administration - Research Operations Team, Full-Time

The Manager, Grant Administration is primarily responsible for overseeing the day-to-day pre & post administration of SRAlab’s scientific and clinical research activities. These activities include management of Research Administrator staff and providing independent guidance and oversight to research Principal Investigators and staff in regards to grant submissions, award management and policies & procedures, balancing customer service and compliance needs.

The Manager will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Manager will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities

• Provide leadership, guidance and oversight of Research Administrators, managing gifts, grants and contracts.

• Under the direction of the Director, Research Administration, coordinate with the Manager, Research Data and Systems to implement procedures to improve overall efficiency of the Office of Research Administration

• Manage pre-award processes to ensure timely and correct submission of proposals, and assist with ensuring proposal and award data is entered into research systems.

• Assist Research Administrators in reviewing and implementing sponsor guidelines and work with their Principal Investigators to provide timely information.

• As assigned by Director, Research Administration manage pre-award workload including completion of funding agency proposal documents, creation of detailed budgets to ensure the feasibility of programs to be funded, working closely with the Principal Investigators to gather and maintain all additional materials to be submitted in the proposal packet.

• Provide support for industry-sponsored clinical trials, creating budgets and ensuring that sponsors are billed correctly and appropriately.

• Oversee and manage all research portfolio fiscal activities, from inception to closeout, continually evaluating and recommending alternatives to minimize risk while maximizing goals.

• As assigned by Director, Research Administration manage post-award workload including financial oversight and management, budgeting, tracking of monthly grant and contract expenditures, cost control and analysis, forecasting, and compliance monitoring

• Ensure timely processing and documentation of grant expenditures by collaborating with Financial Departments including Finance, Accounts Payable and Payroll, and Purchasing.

• Participate in the evaluation, selection and implementation of new technology and systems to support and improve research administration operations.

• Recommend and facilitate procedural changes in grant and/or contract administration as necessary.

• Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Reporting Relationships

• Reports directly to the Director, Research Administration

Working Conditions

• Normal office environment with little or no exposure to dust or extreme temperature.

• A professional level of knowledge of research administration generally acquired through the completion of a Bachelor’s Degree in a related field.

• Minimum 7 years of research administration with 3 years leading teams.

• Certified Research Administration (CRA) certification preferred.

• Ability to interpret sponsor guidelines and regulations, including a detailed understanding of Uniform Guidance (2 CFR 200) and (45 CFR Part 75).

• Proven ability to manage and prioritize multiple projects/tasks simultaneously.

• Ability to communicate both verbally and in writing with all levels of the organization

• High degree of organizational skill to manage a large, growing research program.

• Understand and be able to manage complex effort scenarios resulting from multiple appointment types.

• Demonstrated knowledge and expertise in federal, state, and private funding sources.

• Knowledge of computer hardware and software, including communications, databases, spreadsheets, word processing, and graphics.

• Excellent organizational and time management skills

• Ability to work independently with a considerable amount of latitude for independent judgment and initiatives

Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you will be part of our life-changing Mission and Vision. You’ll work in a truly inclusive environment where diversity and equity are championed through words and actions. You’ll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Shirley Ryan AbilityLab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.