Manager, Contract Management

Job Description

Fluor led joint venture seeking candidates for the newly awarded I-35E Phase 2 project, covering the southern segment of I-35E in Dallas County from I-635 to the Denton County line.
This project is currently being progressed through a design-build project delivery. The Phase 2 project reconstructs and widens the mainlanes from six to eight lanes. It also reconstructs the two existing, grandfathered reversible tolled managed lanes, frontage roads and improves several intersections. This is a Texas Clear Lanes project. Texas Clear Lanes is a statewide strategic plan to provide congestion relief through non-tolled roads and is focused on the five largest metro areas in Texas.

Summary
This position provides leadership in the organization or functional area and is primarily engaged in management activities that establish the direction of a department, function, or project. The position requires the application of knowledge gained from experience and expertise to the job duties and responsibilities. The position will make decisions in areas that may impact the organization and its employees, clients, budgets, policies, procedures, work practices, or compliance programs.

Scope
This position provides oversight for contract and procurement management activities on Fluor Joint Venture Infrastructure projects. This role assures, through assigned contract administrators, compliance with all statutes, regulations, and contract terms and conditions. The position requires the contract manager to report to project, department and company senior leadership. The individual will review and approve contract awards with their delegated authority, generally for mid to large contracts.

Principal Job Duties & Responsibilities

• Administer moderately large and complex contracts

• Negotiate contract terms and conditions, analyze commercial sections of proposals and technical proposal evaluations, and coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client) • Participate in proposal development activities including preparation of required proposal response, develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client

• Perform contract management post-award activities through evaluating and status of contractors' productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations
• Conduct and maintain continuing review of progress of each contract and provides management with information pertaining to any financial, technical, or commercial difficulties
• Operate as a Project Contract Manager on a US$IOO million to US$500 million (or global equivalent) total installed cost (TIC) project; duties may include assisting multiple Contract Administrators and Contract Managers with the preparation and execution of pre-award and post-award activities
• Develop vendor/contractor relationships through interfacing with representatives, lead contractor presentations and meetings
• Participate in the pre-qualification process of subcontractors; Monitor quality, and Finance procedures currently in place
• Utilize Fluor's Contract Management System (CMSiSm ), and iSAP/SRM systems
• Review and approve award recommendations
• Develop waivers for Bonding policies if applicable
• Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents
• Prepare, Request for Proposal (RFP) participate in the bid evaluation

(technical and commercial), and award recommendation

• Typically manage personnel and provide an environment for the development and professional advancement of staff members, including on-the-job and formal training and development opportunities ,and timely performance feedback
• Leverage internal and external resources to administer policies and procedures consistently across all business lines, functions, and locations
• Analyze situations, identify and forecast pertinent problems and evaluate realistic options; and recommend/implement appropriate course of action
• Organize and prioritize a variety of complex subcontracts, purchase orders and multiple tasks in an effective and timely manner, set priorities, and meet critical time deadlines
• Maintain compliance with all applicable policies, procedures, and global standards
• Adhere to and support Fluor's Health, Safety & Environmental and Sustainability Policies
• Effectively develop and apply the Core Skills to the job
• May need to travel to attend to business related matters
• Meet expectations on attendance and punctuality
• Other duties as assigned

Notice to Candidates:

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates:

Must be authorized to work in the country where the position is located and be able to interview on site., Must be authorized to work in the country where the position is located.

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and twelve (12) years of work-related experience or a combination of education and directly related experience equal sixteen (16) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons; conduct meetings with interfacing disciplines in the support of scope or commercial term development
• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices, and supporting documents in a timely manner
• Provide consultative analytical, and contract management support in the area of Contract Management for the project management, project controls, and construction management leadership and other senior leaders as required but generally reporting through a senior contracts manager
• Protect the Company’s interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams with oversight from a senior contracts manager
• Ensure timely payment of contractors
• Protect the Company’s interests by enforcing warranties, mitigating risk, and providing oversight to project contract management teams
• Manage contract processes to avoid claims and participate in the equitable settlement of claims
• Develop a claims prevention program
• Perform Contractor resource survey Review contracts project set-up
• Audit other projects
• Execute portfolio assignments as requested, perform contract risk assessments, and formulate mitigation strategies
• Develop standard contract templates for a project, prepare Project Contract Procedures, and provide input to Project Final Report
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions
• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University® training, and the use of Fluor’s knowledge management portals and communities

Preferred Qualifications

• Advanced degree such as an Masters in Business Administration, Law degree (Juris Doctor), or global equivalent
• Fifteen (15) years of contract management, subcontract administration, and procurement experience supporting engineering and construction projects
• Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation
• Strong understanding of contracting principles and legal terms and conditions
• Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)
• Experience with administering the Request for Proposal/Request for Quotation (RFP/RFQ) process for contractors on heavy industrial construction projects
• Experience with government contracts for Government Group
• Extensive experience and knowledge in contract formation and contract administration required
• Domestic/international field assignment experience preferred; international project experience preferred
• Strong working knowledge of Contract Law
• Experience in accurately formulating multiple compensation structures including, but not limited to, reimbursable cost, lump sum, and unit price
• Experience in work change and claims evaluation and negotiation
• Experience in creating Request for Proposal (RFP)/Contract packages and interfacing with multiple disciplines in their creation
• Experience in creating Project Specific Contract Terms and Conditions by flowing down terms from the Prime Contract
• Experience working with Project Management, Engineering, and Construction to develop a sound Project Execution Plan and Contract Plan
• Experience in the Team Contract Management approach to contracting which includes each department being responsible for a portion of the RFP/Contracting process
• Experience in formulating strategies for individual contracts
• Excellent communication skills

Degree Required

No

Requisition Number

131272BR

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.