Lifestyle Coordinator

Position: Lifestyle Coordinator

Reports to: General Manager

Location: Rocklin, CA

SUMMARY: This position is responsible for the coordination, implementation, and oversight of creative, customized community events and to provide quality day to day management and support for the communication needs of the Whitney Ranch Community Association. Focus will include but not limited to, the management, coordination and updating of the Whitney Ranch website, social media, resident portal, regularly scheduled email communications and event coordination of all aspects of community events.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate and implement customized large-scale community events and smaller neighborhood activities to create a customized and unique community spirit within Whitney Ranch.
• Ensure accurate documentation for all community program plans, vendor contacts, financial, event summary reports, etc., as required in the standardized format that will direct the activities of the community addendum
• Ensure timely and accurate reports to supervisor, property managers, and the association board of directors
• Perform monthly reconciliation of petty cash and association debit cards (p-cards)
• Identify, ensure approval, hire, and oversee performance of all vendors for events and programs in accordance with the documented Community Programs strategic plan, including review of all vendor invoices prior to payment
• Ensure accurate data for the master community event calendar for all assigned addendums and update on a monthly basis
• Develop and cultivate positive relationships with cities, school districts and local businesses as well as other recreational program service providers in assigned communities to ensure maximum programming opportunities for minimal expense
• Create survey tools and processes to identify local recreational programs and community events of interest to residents of assigned communities
• Ensure design, maintenance and timely updated content for the website, resident portal and social networking sites.
• Provide oversight to ensure the regularly scheduled email blasts and other electronic communication is on the community website and distributed to members
• Ensure ongoing promotion of community website usage, community events and other opportunities reach members
• Attend all company mandatory functions
• Comply with company policies and procedures
• Other projects and opportunities as assigned

SUPERVISORY RESPONSBILITIES:

None at this time, but opportunities may arise in the future and will be communicated.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to work for, within and support Committee dynamics
• Must be able to work independently, handle multiple tasks, and prioritize daily workload.
• Must possess a positive and professional attitude and very strong customer service skills.
• Must be able to handle deadlines and pressures of the position
• Must be proficient with Microsoft office software including: Word, Excel, PowerPoint, Publisher, and Outlook.
• Experience with Google docs, Google sheets, Canva preferred
• Works effectively with co-workers, clients, customers, and others by sharing ideas in a constructive and positive manner
• Addresses problems and issues constructively to find mutually acceptable and practical business solutions
• Demonstrate strong organizational, project and time management skills
• Excellent oral and written communication
• Must have reliable transportation

SKILLS:

• Organizational and time management skills, with the demonstrated ability to multi-task
• Budgetary/finance administration and controls
• Strong communication skills (oral, written)
• Public charisma as evidenced by proven leadership skills
• Strong ethical practices

EDUCATION:

• Minimum 2+ years related job experience or college degree preferred
• Committed to continual learning as evidence by attendance at industry seminars and programs

LANGUAGE SKILLS:

Proficient in English Bilingual Spanish helpful

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25lbs.
• Must be able to stand/walk for extended periods of time to properly manage and oversea all community events and programs
• Must be physically capable of working in an outdoor setting for long periods of time and in inclement weather conditions when necessary.

Must have finger dexterity for typing/using a keyboard.

• Must be able to sit for long periods of time at a desk.
• Must be mobile enough to move around office.
• Must be able to drive to different Company locations if requested.
• Must be able to respond to requests and communicate with staff, co-workers, clients, and vendors

The work environment characteristics are a mixture of normal office conditions and clubhouse settings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in a variety of environmental conditions, with exposure to outdoor temperatures, weather variations, traffic and equipment noise, and equipment vibrations. Work duties may require the ability to stand or walk on hard surfaces for frequent and prolonged periods of time. Occasional overtime will be required. Consistent and regular attendance required. Nights and weekends required. Possible holiday hours required.

CERTIFICATES, LICENSES, REGISTRATIONS:

Certification, licensing or designations in chosen field

Valid California state driver's license and state mandated insurance required.

About Us:

FirstService Residential is North America's foremost property management firm.Our dedication, responsiveness and integrity are why thousands of communities across the U.S. and Canada choose FirstService Residential to manage their properties. We have expertise working with complex communities with large budgets and numerous amenities. In addition, we manage commercial associations and mixed-use developments, as well as multi-family and investor-owned rental and REO properties for institutional and private equity clients.

We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, apply today or join our community and learn more about FirstService Residential.

To learn more about our company and culture, please visitwww.fsresidential.com/california

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.