Legal Project Assistant- Immigration

We are currently seeking an experienced Project Assistant to join the Immigration Practice Group in our Downtown Cleveland office. This full-time (40 hrs/week) position’s primary function will be to support the Immigration practice by completing billable and managing administrative tasks. This role will be under the direct supervision of the attorneys in the immigration group and will work closely with paralegals.

Position responsibilities include, but are not limited to;
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• Monitor project progress by inputting and updating information in immigration software programs and practice spreadsheets and maintaining reports for active matters.
• Review material received from client to complete immigration forms, for review by responsible lawyer.
• Finalize and release time entries for timekeepers on the immigration team.
• Confirm invoices are consistent with clients’ flat fee schedules.
• Maintain the calendar and manage the billing process for the lead Immigration attorney.
• Assist the billing department in maintaining and updating billing notes.
• Obtain checks for filing fees and assemble petitions for filing according to procedure required by specific agency.
• Provide information regarding deadlines and expiration of immigration statuses for firm-wide docket system.
• Prepare copies of petitions for internal files as well as transmission to clients.
• Prepare FedEx labels for shipping petitions.
• Prepare check requisitions

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Qualified candidates will have, at minimum, an Associates degree and one year of experience in Immigration Law. Ideal candidates will have a Bachelors degree and more than 1 year of experience.

Applicants should have a proactive, solution-focused attitude. Superb organizational skills and impeccable attention to detail are essential functions of this position, especially as it relates to filing petitions. The Project Assistant role is expected to highlight inefficiencies where possible, so candidates should be comfortable making suggestions and actively participating in process improvement discussions. Excellent time management skills, professional phone and email etiquette, and the ability to work under tight deadlines are also very important to being successful in this type of position. The nature of this position will also require schedule flexibility- overtime or a change in schedule will sometimes be necessary, depending on the workflow in the Immigration area.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Immigration law: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location