Lead Administrative Assistant

Lead Administrative Assistant Position

We are looking for a candidate to fill Lead Administrative Assistant Position at the Centers for Disease Control and Prevention in Atlanta, GA.

Administrative Assistant Position Duties and Responsibilities

• Maintains appointment calendar, by scheduling appointments and briefs staff on the subject matter prior to the meeting.
• Lead team of five administrative assistants
• Conducts specialized program activities requiring interaction and coordination with internal scientists and other governmental agencies
• Facilitate reservation for meetings, prepares and distribute material to appropriate staff and visitors.
• Responds to telephone requests; refers calls and visitors to appropriate staff. Controls mail and assumes timely staff response.
• Reviews materials prepared for supervisor’s approval for typographical accuracy and proper format.
• Maintains recurring internal reports (i.e. time and leave records), supplies inventory, office equipment listing, training plans and correspondence controls.
• Requisitions supplies, printing, or other services as needed. Maintains office files screens incoming correspondence and routes to appropriate personnel.
• Makes domestic and foreign travel arrangements for staff personnel
• Disseminates information supplied to CIO staff offices in adequate time for preparation of documents.
• Completes and process travel vouchers.
• Requests services and supplies in Integrated Contracts Expert System (ICE) and prepares requisitions for procurements via Managing Account Credit Card Systems (MACCS)
• Assists with the preparation and submission of procurements packages.
• Proficient in MS Office Suite and on various CDC systems and computer software (i.e. ICE, CGE, VSTS, VMS, and TASNET)

Qualifications:

• Proficient with Microsoft Office suite
• Excellent communication skills written and verbal
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Prefer candidate to have previous CDC experience
• At least two years experience as Administrative Assistant
• Must be US Citizen or eligible to work in the US

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location:

• Multiple locations

Work Remotely:

• Temporarily due to COVID-19