Judicial Services Specialist

Initial Posting Date:

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Application Tips

• Workday times out after approximately 20 minutes of inactivity.
• Prepare all attachments in advance of starting your Workday application.
• This job posting requires a cover letter and resume.
• You must follow the Attachment Instructions found near the bottom of this job posting to be considered for this position.

The Malheur County Circuit Court is hiring a Juvenile Clerk to assist in courtroom support and operations.

As a Juvenile Clerk…

Much of your day is spent overseeing difficult case management issues and reviewing cases for appropriate action to ensure compliance. This includes proofreading, verifying scanned documents, processing pleadings and documents, inputting case data in the computer system, and preparing complex orders and judgments for the judge’s signature. You will also coordinate Juvenile Court Improvement Program meeting and the scheduling of juvenile cases.

Customer service will be part of your duties. You will assist the public at the counter and on the phone by answering questions and supplying forms for cases. You will also aid in applications for court-appointed counsel by interviewing debtors to obtain financial information and contribution amounts.

While in the courtroom, you will attend juvenile hearings, monitor recording equipment of all court proceedings, log cases, update case minutes, and perform data entry in real time.

If these duties sound interesting you, we encourage you to apply. Assigned tasks may be changed to accommodate workload and organizational needs.

Working Conditions

• This is a full-time position. The work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
• Occasional after-hours or overtime work may be required.
• Occasional local and overnight travel may be required for trainings and meetings.
• Regular interaction with inmates, attorneys, judges and government employees by telephone, in person and video.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may at times be angry, hostile, confused, or frustrated.
• Frequent use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.
• Long periods of sitting, standing, frequent bending or reaching below knee level or above shoulder level.

Minimum Qualifications

The qualified applicant must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
OR
Any combination of education and experience equivalent to three (3) years that supports the knowledge, skills, and abilities for this position.

Special Qualifications
(verifiable in your application)

None

Requested Skills and Attributes
(verifiable in your application)

• Skill performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Proficiency providing customer service to a variety of individuals in challenging circumstances.
• Skill explaining processes, procedures, or policies.
• Experience identifying and safeguarding confidential information and materials.
• Proficient, regular, and recent use of computers and software programs to access and input information and to complete a variety of tasks.
• Experience working for the Oregon Judicial Department.

APPLICATION INSTRUCTIONS

You must complete and submit your application, respond to all parts of each application question, and attach the document as instructed below. Failure to follow these instructions may result in your application materials being removed from consideration or in receiving a lower score during evaluation. Only documents specifically requested in the Attachment Instructions below will be considered.

You must demonstrate, in your application materials, how your work experience and education meet the minimum qualifications, special qualifications, and requested skills and attributes, listed above. Additionally, your experience must be reflected in the Job History portion of your application.

Attachment Instructions

This recruitment requires a resume and cover letter. To be considered for this position, you must f ollow these instructions:

• Attach your resume and cover letter in the Resume/CV/Cover Letter section of the application.
• Address your cover letter to the “Hiring Manager”.
• In the body of your cover letter, address how your cumulative experience (employment, training, education, volunteerism) qualifies you to perform the duties of this position and discuss which aspects of the listed "Requested Skills and Attributes" (see above) you meet. Use specific examples in your description to demonstrate your accomplishments.

In addition to whether and which requested skills and attributes you meet, all application materials will be evaluated for proper language, grammar, punctuation, and spelling.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.
Conduct Expectations
Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.

Employee Benefits

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx .
• For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.
  

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.