JP4: Court Clerk II

JOB SUMMARY

Reporting directly to a Court Administrator, the Court Clerk II is responsible for a variety of increasingly complex legal procedural duties in support of the Justice of the Peace Court involving the filing and disposition of criminal and traffic cases and civil claims.

EXAMPLES OF WORK PERFORMED

• Provides customer service and performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Prepares and processes varied legal procedures and documents including summons, subpoenas, writs, notifications, motions, orders, judgments, abstracts, appeals and dismissals
• Sets court appearance schedule and assist with docket coordination
• Prepares a variety of reports related to case management and compliance
• Cross-trains for departmental coverage of specialized duty assignments
• Works with various local, county and state agencies
• Utilizes legal reference materials to perform research related to current laws and procedures
• Schedules court hearings and mails out notices
• Serves as courtroom clerk, as required
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Criminal Clerk Assignment:

• Performs transactions related to citations, warrants, pleas, booking sheets and time-served requests
• Prepares, issues and recalls warrants and disseminates notifications
• Processes cash bonds, surety bonds, appeal bonds, bond forfeitures and bond surrenders
• Processes Driver Safety course applications

Civil Clerk Assignment:

• Schedules and processes court hearings for a wide variety of civil claims and cases
• Processes evictions, small claims, debt claims and transfer of venues
• Processes Occupational Driver’s License requests
• Provides customer service to all litigants
• Performs research to maintain up-to-date knowledge of monthly judgment interest rates

Juvenile Case Manager Assignment:

• Performs various civil and criminal transactions pertaining to juvenile defendants
• Serves as Coordinator and Facilitator for juvenile programs
• Maintains program(s) sponsorship and oversees fund disbursement
• Performs home and school visits; meets with and provides support to juveniles
• Serves as courtroom clerk for juvenile cases

Collections Coordinator Assignment:

• Processes requests for payment plans, indigency review and community service
• Conducts reference interviews and verifications
• Processes past-due notices by mail and performs past-due phone calls
• Schedules show cause hearings for payment non-compliance
• Monitors payment plans and takes appropriate action to issue or recall warrants

ORGANIZATION RELATIONSHIPS

• Reports directly to – Court Administrator
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• High-volume court with stressful situations
• Interaction with persons accused or convicted of crimes

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent
• Two (2) years of clerical experience, with six (6) months experience in a court or legal setting; or six (6) months experience in a Williamson County Court Clerk I position
• One (1) year cash-handling experience
• Working knowledge of specific job-related technology

PREFERRED QUALIFICATIONS

• One (1) year of experience in a Williamson County Court Clerk I position
• Experience with Odyssey Navigator
• Bilingual (Spanish)

EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

IRREGULAR HOURS

• Work outside of the regular office hours (Monday-Friday) may be required

TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

SUPPLEMENTAL INFORMATION

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act. If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.