IT Purchasing Coordinator

Clackamas County's Technology Services is seeking a self-motivated and detail-oriented individual to serve as our Purchasing Coordinator to facilitate the procurement of hardware and software technology assets.

The Purchasing Coordinator is responsible for assisting with maintenance renewals. Researching end-user technologies and working with the technical support team on setting end-user technology standards. The selected candidate will work independently to evaluate market conditions, sources of supply, quality, and cost to purchase items at the lowest cost consistent with quality, compatibility, and county standards. The selected candidate will interface with vendors on available options and alternatives when necessary and assist the technical teams with Return Merchandise Authorizations (RMAs), inventory management, and allocation. The Purchasing Coordinator will present end-user technology options to departments and assist departments with strategic planning for end-user technology purchases.

Technology Services provides high quality, innovative, cost-effective technology for citizens, county departments, and county commissioners.

Required Minimum Qualifications/ Transferrable Skills:*

• At least two years of experience in the purchasing/procurement of hardware and software
• At least two years of experience with computerized inventory and inventory control
• Knowledge of Oregon state laws governing governmental purchasing
• Ability to interpret and apply provisions of Federal, State and local legislation, rules, laws and regulations applicable to purchasing activities
• Ability to read and understand both physical and on-line parts catalogs and related documents
• Ability to work independently and as part of a team
• Strong analytical, problem solving and critical reasoning skills
• Must pass a criminal history check which may include national or state fingerprint records check
• Driving is required for County business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy

?Preferred Special Qualifications/ Transferrable Skills:*

• Experience using an electronic procurement system and knowledge of its interaction with financial processing
• Experience in public sector/governmental purchasing/procurement

• For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

Duties may include but are not limited to the following:

• Facilitate the procurement of hardware and software technology assets for end-users. Under general direction for preapproved materials and specifications: attain competitive quotes, process orders, make payments, and track the shipping and receiving process.
• Assist with maintenance renewals. Track renewal dates, interface with vendors, work with technical teams to verify for accuracy, process PACS requests for delivery to Finance.
• Research end-user technologies. Maintain a working knowledge of current hardware trends and options for end-users computers and related peripherals.
• Advise the technical support team on end-user technology standards. In collaboration with the technical team, align research, industry trends, and equipment availability with technical requirements to offer options for standard equipment or software purchases.
• Interface with vendors on available product options and alternatives when necessary. Present alternatives to technical team and management for decisions.
• Assist technical team with RMAs, inventory management, and allocations. Maintain inventory level knowledge of departmental software and licensing models.
• Present end-user technology options to departments and assist with departmental strategic planning for end-user technology purchases. Advise departments on potential use cases in end-user technology capabilities.
• Maintain accurate records. Compile data, reports, or other supporting documents used to track purchasing history or other related data analysis requirements. Assist in the inventory updates to the TS asset management system.
• Interface with the Procurement Office to utilize existing cooperative price agreements research available technology cooperatives; gathers information regarding price and availability from vendors.

Working knowledge of: Material management and inventory control procedures and practices; principles and practices of public sector purchasing, inventory control, billing and collection procedures; basic record keeping procedures; current office procedures, including computerization of inventory and records; basic mathematics; pertinent Federal, State, and local laws, codes, and regulations; warehousing methods and procedures including inventory record keeping and control systems.

Skill to: Maintain accurate records, including counting, alphabetizing, and coding; organize, stock, and issue supplies, materials, parts, tools, and equipment; perform arithmetic calculations; evaluate quality and price of products to judge suitability of goods and alternatives offered; organize and prioritize work load and assignments; efficiently and effectively operate a computer for inventory and purchasing purposes; resolve problems with vendors and County personnel; communicate effectively, both orally and in writing; prepare reports; establish and maintain effective working relationships with County employees, the public and vendors.

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.

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• Working for Clackamas County
• Recreation, Arts & Heritage
• Equity, Diversity and Inclusion

ABOUT THE DEPARTMENT

The Technology Services Department provides computing services to County departments and other public and private agencies. The Department offers technical services and support in the following areas:

• Applications, including enterprise systems
• Geographical Information Systems
• Web
• Document Imaging
• Desktop Support
• Data Center Operations
• Network, including the Clackamas Broadband Express
• Telecom
• Systems Administration
• Technical Call Center
• Technical Learning Center

Learn more about Clackamas County Technology Services

Clackamas County only accepts online applications.

Help With Your Application:

• Application Process
• Help with the Application

If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or e-mail us. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

• Request Veterans' Preference
• Learn more about the County's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.