IT Purchasing Asset Control Coordinator

Title: IT Purchasing & Asset Control Coordinator. Classification: Non-exempt. Reports To: CIO / VP Continuous Improvement.
This Position is in Sylmar, CA (it is not remotely).
Position Summary: The IT Purchasing & Asset Control Coordinator oversees the daily activities of the technology purchasing function; reviews, technology purchasing decisions, orders, and vendor contracts; assists with the ordering of materials and supplies from vendors; research and negotiates with suppliers to obtain prices and specifications; creates purchase orders for the acquisition of materials and performs related administrative tasks. Essential Duties and Responsibilities:

• Assist with purchasing and managing IT assets.
• Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information.
• Maintain contract data.
• Create purchase requisitions.
• Maintain appropriate levels of consumables.
• Receiving and tagging equipment.
• Entering asset information into asset tracking software system.
• Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Provide pricing quotes for items and preparing orders with suppliers.
• Ensure line items of the purchase order with the packing slip and ensuring the quality of the materials received.
• Responsible for shipping defective equipment to vendor and arranging replacement.
• Research products and equipment; prepare product/equipment specifications.
• Research websites/contact vendors to gather technical information and prices on supplies and equipment.
• Works with IT to maintain repository of enterprise software licenses/keys.
• Assist helpdesk in updating and maintaining inventories for all IT equipment and supplies including location, asset tag number serial number make and model of equipment.

Knowledge and Skills:

• Strong understanding of Purchasing.
• Excellent interpersonal and communications skills.
• Assertive, resilient and welcomes change.
• Can exercise good judgment while balancing a varied workload.
• Effective communication, negotiation, interpersonal and influencing skills.
• Able to manage time effectively, prioritize tasks and achieve set targets.
• Able to work well under pressure and handle emergency and stressful situations.
• Prominent level of business integrity is essential.
• Excellent judgment skills.
• Strong analytical skills.

Required Education and Experience:

• Technical discipline or equivalent work experience.
• A minimum of 3 years of purchasing experience.
• Previous experience purchasing hardware and /or software materials / services highly desirable.

Physical Demands:

• May also have to do some light lifting of supplies and materials from time to time.
• May lift to fifty pounds, always utilizing “buddy-system” or tools to lift and carry the load.
• Requires prolonged sitting or standing.
• Typical physical demands or activities include climbing, standing, bending, stooping, kneeling, reaching, and walking.

Position Type/Expected Hours of Work: This is a non-exempt level position; typically works Monday – Friday, 8am – 5pm. Must be flexible based on business necessity and coordinated through the reporting supervisor This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.