Inspector (Code Enforcement)

Position Open: January 26, 2021 Closes: *Open until filled

Position: Inspector (Code Enforcement)

Employment Information:

• Work Schedule: (FT) M-F, 08:00am – 4:30pm
• Available Benefits: *Health/Vision/Dental/Life/ Disability /PTO / Retirement & more
  
• Salary: Non-Exempt (hourly) & Paid bi-weekly

• Screenings for qualified applicants will begin January 30, 2021.

• Incumbent is subject to a 90 days probationary period before this position is eligible for benefits.

The Housing Authority of Paducah is an equal opportunity employer and takes affirmative action to ensure both job applicants and employees are given fair and equal treatment. All applicants will be considered without regard to race, color, religion, age, sex, sexual orientation, gender identity, pregnancy, childbirth, pregnancy/childbirth-related medical conditions, genetic makeup, national origin, disability, veteran or family status, any other status or condition protected by applicable local, state, or federal laws, except where a bona fide occupational qualification applies. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations for the applications and/or interview process should contact a representative of the Human Resources Department.

The Housing Authority of Paducah complies with Section 3 Rule, "Final Rule 24 CFR 75"; Qualified Public Housing Residents, Section 8 participants and low- and very low-income individuals are encouraged to apply. Learn more about Section 3 and Final Rule 24 CFR 75 by clicking on the link. https://www.hud.gov/press/press_releases_media_advisories/HUD_No_20_159.

INSTRUCTIONS: Please read carefully. Every question on this application should be answered to the best of your ability. Upon employment, this application will become part of your permanent record with the Housing Authority of Paducah. You are not required to supply any information that is prohibited by Federal, State, or Local law.

No action will be taken on this application until ALL questions have been answered and a Resume is attached and received. Verification of eligibility to work in the U.S. will be required if an employment offer is made. You may request assistance in completing this application by calling (270.450.4235) or emailing: lburton@paducahhousing.com.

The Housing Authority of Paducah has implemented a Healthy at Work Plan to reduce the spread of the Novel Coronavirus (COVID-19). Social Distancing and adherence to recommendations from the CDC are required.

The Housing Authority of Paducah, is seeking a qualified candidate to ethically conduct a variety of inspections for units in the public housing and Section 8 programs. While providing excellent customer service, the incumbent will ensure compliance with HUD's Uniform Physical Conditions Standards (UPCS) and Housing Quality Standards (HQS); and perform all duties pertaining to inspections of units, related administrative tasks and other tasks as required. The position has no supervisory responsibilities.

The ideal candidate possess superb customer service skills with an ability to communicate and engage with people from a broad range of socio-economic backgrounds; Strong oral and written communication skills; Attention to accuracy and details; Possess strong conflict management skills; A knack for understanding and interpreting policies, while being able to tactfully stand firm when compliance measures are required; and an Ability to handle private and personal information in a confidential manner.

QUALIFICATIONS:

To be suitable for this position the following is required:

• Compliance with I-9 requirements for employment within the U.S.
• High School Diploma or equivalent (G.E.D.) required.
  • Two (2) years of advanced courses towards a degree or certification in a related field is preferred. (Property management, building codes, construction, etc.)
• Two years of experience in a position where similar duties were performed, i.e. residential/multi-family building maintenance or construction; or an equivalent combination of experience and education.
  • One (1) year of experience working for an organization administrating housing programs or similar is preferred.
• Valid operator’s license.
• Successful background, driving record, and drugs/alcohol screenings.
• Ability to obtain Housing Quality Standard (HQS) and Uniform Physical Conditions Standards (UPCS) certification within 6 months of hire. Agency provided training.
  
  • Experience with Housing Quality Standard (HQS) and or training preferred.
    
  • Experience with Uniform Physical Conditions Standards (UPCS) and or training preferred.
  
  

POSITION DUTIES AND RESPONSIBILITIES

The following statements contain general details describing the principal functions for the position of an Intake Specialists' level of competency, knowledge, skills, and abilities, but should not be considered an all-inclusive listing of work requirements.

• Provide unmatched customer service to all participants, residents, and staff in a safe and efficient manner.
• Maintain confidentiality of the Authority's business operations, personnel, residents, and participants.
• Perform comprehensive inspections as assigned according to programs standards (UPCS/HQS); notify appropriate staff of results and conduct appropriate follow-up to inspections.
• Perform initial Housing Quality Standards (HQS) Inspections, and re-inspections for Section 8 units and provides status to the Section 8 Program Director.
• Perform move-out and ready to rent (RTR) inspections of units for compliance with UPCS; assist property managers with annual inspections.
• Inspect dwelling units, sites, building systems, building exterior and common areas using manual or automated system.
• Utilize software systems and mobile devices to take and store pictures of units as needed; and to record findings from inspections into designated data systems as required in a timely manner.
• Create charges for residents in accordance with the Schedule of Charges, and forwards related documentation and information to appropriate staff.
• Work with program managers to track compliance amongst PH residents and Section 8 participants; provides updates in a timely manner.
• Communicate with program managers to answer questions regarding property condition, repair assessments and other pertinent information.
• Explains the Uniform Physical Conditions Standards (UPCS) and Housing Quality Standards (HQS) to residents, staff and/or participants, as necessary.
• Manually read and record utility data on a monthly using both manual and electronic instruments.
• Present accurate utility data to accounting designee in a timely manner.
• Complete and forward work orders and inspection sheets to appropriate maintenance staff.
• Inform Senior Maintenance of all complex maintenance issues and initiate work order when needed.
• Complete smoke alarm checks and other preventive maintenance for housing units as assigned.
• Recheck units for housekeeping or other deficiencies failing the unit.
• Efficiently manage duties between programs, accurately schedule inspections and complete duties as directed by supervisors.
• Operate agency vehicle and maintain a valid driver’s license.
• Periodically assist staff with clerical duties and serve as back up for Housing Specialist.
• Contribute to team effort by accomplishing other duties as assigned. (PH/S8)
  

REQUIRED COMPETENCIES

• Adaptability/Flexibility
• Communication
• Conflict Management
  Decision Making/Decisiveness/Judgment
• Problem Solving
• Time Management

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to maintain confidentiality.
• Excellent Customer Service.
• Strong communication and interpersonal skills.
• Ability to operate personal computer, computer equipment, hand-held computer, computer software programs and general office equipment (MS Word and Excel computer software programs)
• Basic knowledge and experience through experience of carpentry, painting, plumbing, electrical, building structures, etc.)
• Ability to interpret and apply residential unit, building and facility building codes.
• Knowledge of administrative procedures, policies, and program regulations as they pertain to HUD's Section 8 Housing Choice Voucher Programs and Public Housing.
• Knowledge of Housing Quality Standards, Uniform Physical Conditions standards (UPCS) and UPCS guidebook.
• Knowledge of Fair Housing Laws, Kentucky State Landlord-Tenant Laws, Section 504 ADA,OSHA, etc.
• Ability to interpret and comply federal, state, and local housing laws, and with the Authority's and Section 8 Administrative Plan, policies, and procedures.
• Ability to implement and enforce policies, rules, and regulations.
  
• Knowledge regarding construction, residential building codes, real estate, or property management.
• Ability to make responsible decisions in compliance with program guidelines.
• Ability to read, write, understand, and perform basic mathematical calculations.
• Ability to work accurately and effectively with frequent interruptions.
• Ability to maintain good attendance and punctuality; Be dependable, ethical, and meet deadlines.
• Ability to communicate accurately and effectively both orally and in writing with a diverse audience.
• Ability to establish and maintain effective working relationships with housing residents, participants, other employees, and business contacts.
• Ability to organize and establish priorities for work with courteousness, compassion, and tactful manner.
• Ability to work with little supervision; be self-directed.
• Ability to perform efficient and professional office practices and procedures.

• Ability to maintain high standards for work ethics and time management.
  
• Ability to work with a high level of organization, accuracy, and attention to detail in a fast-paced atmosphere.
• Ability to be flexible and adaptive to changes.
  
• Ability to handle private and personal information in a confidential manner; in compliance with the privacy Act of 1974(5 u.s.c. 552a, as amended).
• Ability to write clearly and legibly.
• Ability to effectively present information to customers, clients, and other employees of the organization.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to learn, follow and apply complex regulations and procedures.
  
• Ability to operate a computer, standard word processing, emails, data processing software, Microsoft applications and agency specific data-base systems.
  
• Ability to use standard office equipment and supplies. (printer, fax, mail machine, computer terminal, multi-line telephone system and related office equipment.

PHYSICAL REQUIREMENTS.

• The employee's work is performed both in-office, on-site and off- site, and involves physical exertion during the inspection of units and sites, including climbing stairs and ladders, walking across roofs, crawling into attics or basements, and examining plumbing, electrical, heating and air conditioning systems, facilities, and equipment.

OTHER:

• The employee's contacts are primarily with housing management, Section 8 Program Director, and participants. Such contacts require the ability to establish and maintain good working relationships on a long-term basis. The purpose of such contacts is to provide information, guidance, and assistance, so that residents and participants will be housed in dwellings which are decent, safe, and sanitary.
• The incumbent carries out work assignments after being provided with a work schedule, determining own work methods and techniques for accomplishing assignments.
• This position normally requires general supervision from another person, who may be in the position of Section 8 Program Director, Director of maintenance or one who holds a similar management position.
• The incumbent usually works independently and exercises a great deal of independent thinking to resolve problems in the act of competing duties of this position.
• Supervisor spot checks work while in progress and upon completion for acceptability.
  

The Housing Authority of Paducah participates in E-Verify. All post-offer employment eligibility verifications are processed through the E- Verify Internet-Based System. After receipt of your completed application, you will receive the following notices: “Notice of E-Verify Participation” and the “Right to Work” to the email address you provide.

The Housing Authority of Paducah complies with Section 3 Rule, "Final Rule 24 CFR 75". This rule requires that recipients of certain HUD funds make economic opportunities available for low- and very low-income individuals, especially recipients of government assistance for housing, living in the areas where HUD funds are spent. An “interim rule” has been in effect since 1994. The final rule is designed to improve a focus on economic opportunity outcomes while simultaneously reducing the regulatory burden on those entities that receive those funds.

Point of contact:

LaToya Burton

lburton@paducahhousing.com