Human Resources Coordinator/Administrative Assistant

BIC® products are recognized all over the world for their quality, safety, affordability and ease of use. The ballpoint pen, the pocket lighter, and the shaver are all part of the daily lives of millions of consumers. These products make BIC® an iconic international brand, present in more than 4 million retail outlets in more than 160 countries around the world.

BIC’s founder, Marcel Bich, understood that to succeed, BIC needed hands-on team members who were willing to take measured risks and assume responsibility for their role in a team. Today, we provide our more than 15,000 team members in 61 countries with the opportunity to invent BIC’s future – together – while honoring our past achievements. We are committed to our team members’ development and empower those who wish to discover different areas of our business or acquire international experiences.

To provide support to the HR Department and Plant Director. Be the face of the company at the front door of the factory, answer phones, complete KRONOS, manage accounts receivable, maintain factory purchase order system, champion Document and Data Control for our ISO certification, manage systems such as Smart Recruiters, Sterling, and Workforce Now. Maintain training documents and employee HR files.

• Manage KRONOS to ensure factory workers are paid correctly.
• Manage and process purchase orders in JDE (Oracle) system.
• Document and Data control Coordinator to facilitate continued ISO certification.
• Manage onboarding/orientation for all new hires.
• Manage employee attendance records.
• Provide administrative assistance to Plant Director such as writing/editing emails, drafting memos, and preparing communications.
• Provide support and assistance on HR topics/projects as needed
• Organizing meetings including planning/scheduling, sending reminders.
• Organizing catering when necessary
• Answering incoming calls, welcoming visitors while identifying the purpose of the visit to direct to the appropriate party.
• Must reconcile unpaid bills with accounts payable.
• Must be able to multitask and handle multiple issues while answering the phone and the front desk.
• Organizing employee events around production schedule
• Answer employee benefits questions and be available for any employee needs, as necessary.
• Order Supplies as needed for cleaning, and office needs.

• High School diploma or GED is required; Bachelor's degree is preferred
• A minimum of 5 years of related experience (i.e. human resources, administrative assistant within a manufacturing facility, benefits, etc.) is required
• Experience utilizing HR systems such as time keeping systems, human capital management systems, applicant tracking systems, payroll systems, background check systems is strongly preferred
• Proficient in Microsoft Office Suite
• Kronos is a plus
• Ability to identify opportunities to automate tasks
• Demonstrated ability to identify issues and implement corrective action with timely follow up
• Demonstrated organizational, interpersonal and time management skills
• High attention to detail

BIC is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided on the basis of qualifications, merit, and business need.

BIC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any team member at BIC via email, or directly to a BIC team member in any form without a valid written search agreement in place for that position will be deemed the sole property of BIC, and no fee will be paid in the event the candidate is hired by BIC as a result of the referral or through other means.