Human Resources Coordinator

At Anthony, a Dover Company, we are a team, and every team member contributes to our vision: To enhance people’s lives through safe and efficient merchandising technologies. For over 60 years, our products have been part of the critical path of the food chain that starts with the farm and ends with your family consuming fresh, safe and healthy foods. We are leading our industry by Innovating What’s Next in glass doors and intelligent merchandising technologies that keep food safe.

As food delivery and technology converge, now more than ever, each employee at Anthony is a critical link in the chain that allows food to successfully reach consumers every day. New ideas and new innovations are fueling Anthony’s future. We seek individuals who are positive, accountable, results driven and great managers of self to join us in the quest for innovation. Anthony offers a blend of a small company atmosphere with the benefits of large company scale, tools, and career opportunities. We are committed to recruit, develop and retain top talent - join our team today!

Job Summary:

Provides department support in a full range of HR functional areas including recruiting, pre-boarding, on/off-boarding, record keeping, employee communications, data entry in HR systems, implementing HR initiatives and events. Supports administrative aspects of employee relations and compliance activities.

Essential Duties and Responsibilities: (Other duties may be assigned)

• Supports recruiting process for regular positions including but not limited to:

• Coordination of internal job postings
• Schedules interviews for candidates, calendaring meetings, problem-solving, and communication with candidates and vendors.
• Schedules/coordinates new hire screenings and resulting output.
• Coordinates pre-boarding and on-boarding process for newly hired employees; ensures new hire forms and processes are completed and filed.
• Conducts new hire orientation.
• Creates new employee in HR system and respective personnel files and employee badge.

• Responsible for employee recordkeeping
• Enters employee transactions in the HR systems.
• Manages HR front desk
• Responds to employee inquiries regarding policies, procedures, and programs. Escalates higher level/complex matters to the HR Generalists and Manager
• Supports administration of various compliance and employee programs such as unemployment claims administration, and other functional activities.
• Assists with the planning and execution of employee activities and programs handling respective logistics, and leads the Employee Engagement Committee.

• Creates communications to publicize upcoming employee events using the different available communication channels.
• Develops and maintains standard work instructions for processes and tasks in assigned areas of responsibility.
• Develops subject matter expert knowledge and expertise in assigned areas of responsibility and cross-trains others as necessary.

• Assists with preparation of reports (e.g. weekly exceptions report, ADP payroll audits)
• Provides administrative support to the department.
• Performs other duties as assigned.

Key Competencies:

• Ability to effectively organize, manage time, and prioritize work
• Strong attention to detail.
• Orientation to results
• Proactivity. Resourcefulness
• Confidential handling of sensitive matters
• Highly customer focused (approachable, builds rapport) with the ability to develop solid positive relationships at all levels within the organization.
• Ability to effectively interact with different levels of employees
• Effective communication skills in English and Spanish
• May require flexible hours to ensure coverage of all shifts.

Minimum Qualifications:

Education:

Requires a High School diploma. Bachelor’s degree in HR, business, or relevant field strongly preferred

Experience:

• Requires 2-3 years’ experience in similar role in fast-paced manufacturing environments.

• Experience with HR information systems, Success Factors and ADP eTime preferred

Certificates, Licenses, Registrations:

PHR certification a plus

Knowledge, Skills & Abilities:

Requires:

• Bilingual English Spanish
• Intermediate-advanced proficiency in Word, Excel, PowerPoint, web browsers
• Proficient in the use of HRIS, Time & Attendance/Payroll System, ATS, LMS (Success Factors, ADP Workforce and eTime, preferred)
• Problem solver with a positive attitude and ability to make appropriate decisions
• Intermediate-advanced math skills
• Strong planning skills and critical thinking ability with orientation for continuous improvement
• Highly effective communication skills (verbal & written) with strong interpersonal effectiveness and the ability to work with all levels in the organization and across cultures
• Flexibility in dealing with a variety of business partners, situations and requirements while remaining calm under pressure of multiple tasks and demands.

Supervisory Responsibilities:

None

Physical Requirements:

(The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Regularly required to walk, sit and stand for prolonged periods of time.
• Gross manual dexterity (operate a motor vehicle) is also required.
• Ability to reach with arms and hands; bend, kneel, crouch and/or crawl as well as the ability to see and hear.
• Able to work overtime and on weekends when required.
• Ability to sit for long periods of time.
• Ability to move about in office, warehouse and manufacturing facilities.
• It might require minimum business travel.

Work Environment:

(The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Manufacturing Environment – safety gear such as boots, glasses and earplugs will be required and provided.
• Exposure to disagreeable elements is limited.
• Office - The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day.
• The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.

Safety:

The incumbent must be able to perform this job safely without endangering the health or safety of self or others.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.