Human Resources Assistant, Managed Organizations

Human Resources Assistant, Managed Organizations (Chicago, IL)You are mission-driven and action-oriented. You love to get involved and work as part of a team to accomplish something great. You value diversity, equity, and inclusion and are eager to put those values into practice. Any job is your job if it helps the team succeed, and you thrive on variety. Today, you’re looking for a role where you can use those traits to make a real difference in the world by advancing the most important social issues facing humanity today. If that sounds like you, Arabella Advisors can’t wait to meet you. The Human Resources Assistant is a member of a growing team of HR consultants at Arabella Advisors who provides expertise-based services to a suite of non-profit organizations with whom Arabella works, primarily the New Venture Fund. In this role, you will execute the payroll, new hire and termination processes for Arabella Advisors’ nonprofit affiliates. Additionally, you will provide exceptional service to clients and internal stakeholders, as well as coordinating, triaging and escalating external client communications via a case management system. Essential Responsibilities

• Payroll and New Hire Support
• Supports payroll administration, including aggregating employee changes and terminations, collecting documentation, updating HRIS and ensuring stakeholder adherence to payroll timeline
• Facilitates onboarding processes for new client staff, executing a seamless, professional and best-in-class experience
• Processes documentation for new employees, change requests, terminations, and maintains associated data flow systems
• Provides exceptional daily service to client staff, communicating quickly, effectively and efficiently
• Supports triage, tracking, tier 1 support, and assignment for case logging system
• Assists with ad hoc data requests to support management and financial requests, including HRIS, Salesforce, timekeeping, and training systems.
• Proactively suggests process and systems improvements to senior team members
• Maintains employee electronic files in compliance with policy and legal requirements. Maintains employee confidence and protects confidentiality of personnel data

To be successful in this role you’ll need:

• Minimum two years of work experience (internships and work experience combined), or a Bachelor’s Degree
• Some payroll experience. Preference for candidates with experience using the UltiPro platform.
• High level of technological proficiency, particularly with Microsoft Office, Salesforce and general cloud-based systems.
• Exceptional written and oral communication skills.
• Strong entrepreneurial spirit and resourcefulness in problem solving
• Superior attention to detail.
• Outstanding organization and prioritization skills - ability to manage multiple demands, projects and deadlines in a fast-paced environment.
• Passion for philanthropy, nonprofits, foundation operations and management.

Our Core Competencies:

• The ability to provide excellent, reliable service, including the ability to effectively recognize and elevate potential challenges, gather the information necessary to create and carry out solutions, and support those solutions with clear communications and thorough follow up.
• The ability to manage time, resources, and priorities to complete tasks on time with high-quality results
• The ability to be a positive and professional liaison for stakeholders such as clients, team members, and senior leaders, including understanding how the role relates to those stakeholders and how to gather information and resources from them in order to achieve certain goals
• The ability to communicate clearly, concisely, and professionally to various audiences over various mediums.
• The ability to effectively collaborate, including a willingness to go above and beyond to help the team achieve goals, solicit others’ perspectives, share knowledge, and participate in activities that support diversity and inclusion
• A demonstrated eagerness to learn and take on new challenges, including an openness to direction and feedback and a willingness to ask questions
• The ability to take ownership and be creative and solutions-oriented when encountering challenges that don’t have obvious answers, and to be resilient when things become difficult
  

About Arabella AdvisorsArabella Advisors helps foundations, philanthropists and investors who are serious about impact achieve the greatest good with their resources. We work on issues ranging from the social and economic advancement of women and girls, and conservation of our climate and planet, to reducing poverty and inequity in the United States and around the world. Our staff members are mission-driven and action-oriented, and have a unique combination of experience in philanthropy, business, nonprofits, government, finance, law, and other fields. We combine creative, strategic thinking with knowledge and networks developed through decades of hands-on experience. The fastest-growing philanthropic advisory firm in the nation, Arabella is also a certified B Corporation.
About Arabella’s Managed Organizations TeamArabella Advisors provides operations and management support to multiple nonprofit organizations, including the New Venture Fund, the Windward Fund, and the Hopewell Fund—all 501(c)(3) public charities—and the Sixteen Thirty Fund, a 501(c)(4).These managed organizations house new and innovative public interest projects and nonprofits, as well as coordinate collaborative initiatives between donors and administer grants programs. This type of structure is commonly referred to as fiscal sponsorship, and candidates are highly encouraged to research fiscal sponsorship prior to a first interview. The managed organizations provide support to a diverse range of projects, including many focused on conservation, global health and civic engagement.
Our Commitment to Diversity, Equity, and Inclusion (DEI)Advancing DEI within our firm and in our work with partners is critical to our mission. To be effective partners to philanthropists, nonprofits, and communities impacted by philanthropic dollars, we need to have a highly diverse staff, a workplace where individuals are encouraged to retain their uniqueness and can feel a sense of belonging, and a nuanced understanding of the racial, ethnic, gender identity, sexual orientation, disability status, and other disparities that undergird the issues we engage in and the interactions we have with one another. For us, equity means that our staff members, our clients, and the people they serve can experience the same level of success, no matter their starting place. We expect all our employees to share this commitment, and always seek ways to improve how well we live these values. Click here to learn more about DEI at Arabella and read our official DEI statement.
Working with UsWhile this position must be based in Chicago, IL, note that due to COVID-19, all Arabella Advisors' offices are closed, and we remain a remote-first organization until further notice. We have a strong firm culture rooted in collaboration and in-person interactions between colleagues. To that end, once our offices reopen it is our expectation that all staff will generally work from the office according to a schedule agreed upon with their supervisor. We offer a competitive and holistic total rewards package that includes salary, bonus, and benefits. Our base salaries are based on a blend of similar sized organizations from different sectors, including nonprofits, foundations, and professional service firms. They are also based on local market rates and differentiated by geography. You’ll start with 16 days of vacation, 10 days of personal time, and 20 hours of paid time to volunteer at an organization of your choice. In addition to seven federal holidays, you get to pick four more from a list of inclusive cultural and religious holidays and your birthday. Our competitive health package includes medical, vision, dental, and prescription insurance, and our retirement package includes a 401(k) plan that is fully vested from day one. We also provide funds for professional development, a fitness benefit, and cover part of your personal cell phone plan. We are committed to having a passion-driven, inclusive, transparent, collaborative, healthy, and fun culture. We invite you to visit our careers page to learn more.
How to ApplySubmit a resume and a one-page cover letter online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. Arabella Advisors is an Equal Opportunity Employer committed to racial equity. If we can make the application process easier through accommodation in the recruitment process, please let us know.We encourage you to read (or listen to) our DEI statement prior to applying. We make a particular effort to recruit people of color and members of marginalized groups to apply for open positions. Once you have applied, we welcome your feedback on how you have experienced our values around DEI in the recruitment process. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses. We will review applications as they are received and look forward to hearing from you.
How to applySubmit a resume and a one-page cover online. The cover letter should address why you’re excited to work at Arabella and why you’re qualified for this specific job. We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please let us know. While Arabella is open to individuals from various locations applying to join our team, please note that we generally are unable to pay for relocation expenses. We will review applications as they are received and look forward to hearing from you.