Human Resources Assistant

We are interested in what makes you uncommon.

Hiring people with different voices, different experiences, and different perspectives has expanded our thinking, enriched our culture, and made us a better company.

Do you have something unique to offer us?

We’re looking for a Human Resources Assistant to work in our offices in Portland, Oregon. We are currently working remotely but for this position, you need to be located in Portland.

Please read this ad thoroughly, and please note:

We do not accept resumes without the accompaniment of a cover letter.

We want to get to know you a bit, so help us out!

A Little About Us:

Fully makes and sells office furniture that is beautiful, well-built, and designed to create a healthy, supportive workplace where everyone can feel and do their best. It’s our mission to help people find balance through movement and connection, and we embody that in how we work. We’re proud to be a unique and diverse team; a quirky collection of creatives, nerds, yogis, dancers, foodies, climbers, cyclists, and movement fanatics. We’re committed to cultivating an environment where our team members can come as they are.

Our employee culture is built on compassion, respect, and the principles of diversity, equity, and inclusion. We believe that honoring each individual’s talents, gifts, and voice not only makes us a stronger team but enriches the wider world. While we acknowledge that this is a process of ongoing learning, we recognize that we as a company are charged with the important work of continuously developing and adopting tangible and sustainable practices that are rooted in our values of compassion, integrity, and collaboration.

We hire people we believe in and who are equally passionate about engaging in a progressive and active workplace. We are constantly moving, learning, and evolving both personally and professionally.

Ultimately, we believe life is too short not to love where you work.

A Little About You:

You’re detail-oriented in a way that probably amazes others. You excel at taking many different tasks and turning them into a list organized by importance, color-coded, and with clear deadlines. Numbers don’t scare you in the slightest, and spreadsheets are one of your best friends. When you come across something that you’re not familiar with, you don’t hesitate to dive in and look for the answers. If there’s a question you don’t know the answer to, you’re likely to respond: “I don’t know, but I’ll find out.” Creating a process or system and sticking with it helps you feel like a total boss. You enjoy working collaboratively with a team, brainstorming new and better things all the time. Connecting with others and helping them get their needs met makes your heart happy!

Job Description:

The Human Resources Assistant maintains employee records and supports the complex world of payroll, employer law, and taxes. This position will work closely with the Human Resources Administrator in processing documents and requests relating to employee pay, updating payroll changes for employees, coordinating with Accounting and our corporate headquarters in payroll processing, as well as regularly reconciling payroll accounts. The HR Assistant will also support the People Operations team by coordinating and tracking the progression of team projects, documenting meetings, and assisting the team as needed.

Essential Duties and Responsibilities:

• Coordinate detailed communication to corporate headquarters on information related to weekly hourly payroll and bi-weekly salaried payroll for multiple states.

• Review employee time-cards and leave requests, following up with managers as needed.

• Maintain accurate employee records, both within the HRIS system and storage in paper electronic files.

• Manage employee documentation, including transmission and storage of sensitive data.

• Respond to employee inquiries and requests for assistance.

• Support the processing and administration of employee benefits including insurance benefits, retirement plans, and fringe benefits.

• Maintain technical competency in employment, HR, benefits, and payroll laws.

• Maintain strict confidentiality of all payroll, employee, and HR records.

• Assist the Human Resources Administrator in projects relating to employee benefits, data, administrative and other tasks.

• Review prepared payroll files for accuracy and work closely with Accounting to reconcile monthly payroll related accounts.

• Organize and facilitate the employee onboarding process, including scheduling new hire orientation meetings, meeting with directors, and coordinating with the hiring manager to plan the first week’s schedule. Also responsible for helping to collect necessary new hire paperwork.

• Assist the Director of People and Operations in coordinating HR projects as needed.

  
  

Skills and Qualifications:

• Exceptional verbal and written communication skills.

• Excellent time management and organizational skills.

• Ability to comfortably operate in a fast-paced environment with shifting priorities.

• Ability to maintain and process detailed documentation.

• Decision-making, problem resolution, and creative thinking skills.

• Computer proficiency, including spreadsheet, slideshow, and word processing.

• Strong, clear, and diplomatic skills in communicating with co-workers and outside parties.

  
  

Education/Experience:

• 1 year of office and/or administration experience required.

• 2 years of Human resources experience, or equivalent professional certification, required.

• Payroll, accounting, or tax experience strongly preferred.

• Experience in engagement, recruitment, and/or reporting a plus.

  
  

Department:

People Operations

Reports to:

Director of People Operations

Hours:

Monday through Friday, 8:30am - 5:00pm, 40 hours per week.

Compensation:

Hourly full time. We evaluate our compensation offerings according to market medians and internal pay equity.

The pay range starts at $18.00 per hour, with the range increasing DOE.

Benefits & Perks:

Fully offers an expansive package of employee benefits including: Voluntary medical, dental, and vision insurance coverages, voluntary life insurance options, employer-sponsored short term, and long term disability coverage, and a 401(k) retirement plan offering with an employer matching program.

We believe that offering paid time off is an essential part of supporting our team’s wellbeing, and as such we offer 3 weeks (120 hours) of Vacation to start, 1 week (40 hours) of Sick leave, 4 weeks (160 hours) of Parental Leave, 2 weeks (80 hours) for Community Volunteering, and 8 paid holidays per year.

In addition to our insurance benefits and paid time off, we also offer a monthly Wellness reimbursement allowance, alternative commuting incentives, weekly personal training and yoga classes, and a customizable Fully desk to set you up with a home office as comfortable and supportive as our SE Portland office spaces.

How To Apply:

If you are buzzing with excitement that you might be our new Human Resources Assistant and you have the skills and experience to back it up, kindly send your resume and cover letter. Please include in your cover letter what equity, diversity, and inclusion mean to you. These values are here at Fully, and we want to make sure you stayed with us right to the very end.

Please: No recruiters, emails, phone calls, or drop-ins, please.