Human Resources Assistant

GENERAL STATEMENT OF DUTIES

This position provides support to the field and Home Office through assistance with various aspects of employee hiring, record keeping, and compliance. Performs a variety of administrative duties primarily in support of Human Resources. This position is responsible for excellent customer service both in person and through answering a high volume of calls.

ESSENTIAL FUNCTIONS

• Answer and route phone calls, emails and faxes; make phone calls to staff as indicated or directed
• Review and process new hire paperwork including coordinating background checks, new hire bags, and new hire systems entry
• Creates and maintains current and separated employee files
• Complete employment verifications in a timely manner
• Provide clerical support and project assistance to various departments. Examples being completing and mailing anniversary cards and entering census reports weekly

ADDITIONAL DUTIES

• Maintain and order office supplies and other materials as needed
• Schedule equipment repairs as needed
• Maintain lobby appearance
• Other duties as assigned by management

JOB SPECIFICATIONS

• High School graduate or equivalent required
• 1 year of experience as an administrative assistant or HR Coordinator is preferred
• Must be able to effectively use and troubleshoot basic computer problems
• Proficient in Microsoft Word and Microsoft Excel
• Excellent organizational skills
• Must have excellent telephone etiquette and communication skills, verbally and in writing
• Knowledge of HIPAA and confidentially rules and regulations
• Ability to sort files alphabetically and according to content
• Ability to develop and maintain positive working relationships with staff and community

OTHER REQUIREMENTS

• This position is subject to pre-employment and random drug testing.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• Duties are primarily performed in an office environment and require sufficient personal mobility and physical capability to permit employee to function in this environment.
• Requires sitting at a desk for up to 8 hours and ability to lift up to twenty (20) pounds;

DISCLAIMER

The incumbent must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.