HR Coordinator (Human Resources Representative)

Agency: Department of Children and Family Services
Closing Date/Time: 04/11/2022
Salary: Anticipated starting salary: $4,558/month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 2
Plan/BU: RC062

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

**DO NOT CLICK THE APPLY BUTTON**

SEND APPLICATION DIRECTLY TO THE CONACT BELOW

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

Posting Identification #2207009-072369

The Illinois Department of Children and Family Services is seeking an organized, professional and results oriented individual to serve as Human Resources Coordinator. Under direction, this position will perform professional duties in the area of transactions administration and employee programs for assigned agency divisions. The position will serve as a professional resource for assigned areas, applying extensive knowledge and expertise with personnel systems to answer questions, resolve conflicts, and research information. This position provides a great opportunity for someone who is focused on ensuring that supportive personnel processes are fulfilled in an efficient, effective manner to provide the best possible service to agency employees. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organization skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

1. Serves as Human Resources Coordinator in the Springfield Office of Employee Services for assigned regions/divisions

• Performs professional duties in the area of transactions administration and employee programs for assigned agency divisions
• Serves as a professional resource for assigned areas, applying extensive knowledge and expertise with personnel systems to answer questions, resolve conflicts, and research information
• Provides technical information regarding headcount, vacancies to be filled, and transfers into and out of assigned regions or divisions
• Monitors to ensure coordination between the agency and CMS to allow for timely appointments, promotions, and transfers and to ensure compliance with agency and CMS procedures
• Responds to inquiries from management regarding contractual language and its application to articles pertaining to personnel systems
• Drives or travels to various locations in the performance of duties, as directed

2. Monitors the personnel tracking system to ensure data entry is completed accurately and in a timely manner

• Initiates the processing of personnel transactions for assigned areas, reviewing for accuracy before submitting for finalization and submission to CMS
• Provides reports to management staff on the status of personnel transactions

3. Informs employees of promotional policy

• Initiates inter/intra agency transfers
• Confers with administrators of state agencies until completion of transactions
• Reviews to ensure personnel transactions submitted are in compliance with union contracts, rules, and agency requirements
• Reviews and audits all personnel action requests for assigned divisions
• Prepares all CMS documents to appoint new employees or change personal, position, salary, or employment status of current employees
• Directs the operation of appropriate transaction/formulization
• Reviews preliminary information for submission of background checks
• Maintains computerized transactions tracking log
• Prepares requisitions and distributes eligibility lists to appropriate divisions
• Verifies correctness of selection and compliance with all veteran and selection procedures
• Serves as liaison with CMS on commitment dates and grades
• Possesses signature authority for transactions that are reviewed and submitted to CMS

4. In coordination with collective bargaining agreements and the Payroll Unit, answers technical and general inquiries from employees with regard to CMS rules, Pay Plan, collective bargaining contracts, payroll discrepancies, insurance and benefits, etc.

• Coordinates and applies requirements of employee programs, including structure interviews, Upward Mobility, and Alternative Employment
• Explains rules and policies and monitors to ensure compliance
• Prepares necessary transactions in the administration of layoffs
• Answers employee questions

5. Develops position postings

• Receives and reviews bids
• Schedules or coordinates the scheduling of interviews of qualified applicants
• Facilitates the interview process or conducts interviews for assigned divisions/regions

6. Reviews to ensure that transactions and position descriptions correspond for assigned divisions, working with Classification Unit to reconcile and resolve any discrepancies

7. Drafts letters in response to inquiries from former employees, prospective employees, other state agencies, and other appropriate entities regarding personnel matters such as back pay, calculation of seniority dates, etc.

• Reviews and prepares disciplinary actions and obtains additional facts as directed

8. On a rotating basis, answers phones and opens, date stamps, and distributes mail for the unit in the absence of receptionist staff

9. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

1. Requires knowledge, skill, and mental development equivalent to completion of four years of college

2. Requires one year of professional experience, preferably in human resources

1. Requires ability to pass a background check

2. Requires possession of a valid driver's license and ability to travel

Work Hours: Monday - Friday 8:30 AM - 5:00 PM
Work Location: 406 E. Monroe, Springfield, IL 62701
Agency Contact:

Samantha Haynes

Email: samantha.j.haynes@illinois.gov (preferred)

Phone: 217-558-7775

Supervisor: Vacant

Posting ID #: 2207009-072369

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.

APPLICATION INSTRUCTIONS

DO NOT CLICK APPLY ONLINE. SEND APPLICATION TO THE CONACT ABOVE VIA EMAIL OR MAIL.

Current State Employees:

• Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • Older versions of the CMS-100B will not be graded or returned to applicants.
  • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

• Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

• Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Former State Employees:

• Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Non-State Employees:

• Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
  • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected