HR Compliance Manager
- Full-Time
- California
- Instacart
- Posted 3 years ago – Accepting applications
Job Description
We're transforming the grocery industry
Instacart is the North American leader in online grocery and one of the fastest-growing companies in e-commerce. Since 2012, we've been working towards creating a world where everyone has access to the food they love and more time to enjoy it together.
Groceries delivered to your door in as little as an hour. It seems simple, right? Well, it's more complex than that. From re-routing deliveries during snowstorms, to connecting customers with coupons and deals for their favorite brands, to updating over half a billion grocery data lines every night.our efforts bring Instacart closer to being the operating system for the grocery industry.
Solving these problems is what helps our customers get back time in their day, so they can do more of what they love.
Introducing Our Hybrid Working Model
As the future of work evolves, so do we. We have a hybrid model where our roles are open to in-office, flex, or remote work. Learn more about our flexible approach to where we work.
https://instacart.careers/remote/ OVERVIEW
Come join the Instacart team as our HR Compliance Manager! Rolling up to the Director of HR Operations & Programs, you will own all things HR compliance and ensure we are not only doing what is legally required, but also doing what is right for the company and our employees as we grow. You will be a vital cross-functional partner, working closely with HR, Recruiting, Legal, Security, Sales, and internal and external auditors to support compliance, reduce risk, and build a world-class HR compliance program.
ABOUT THE JOB
Responsible for all US & Canadian HR compliance filings and requirements (e.x. EEO-1 filing, census reporting, compliance posters, onboarding and offboarding notices)
Administer HR compliance trainings, including anti-harassment, data security and privacy, HIPAA, unconscious bias, and other required trainings
Serve as subject matter expert on I-9/E-Verify compliance, lead routine I-9 audits, and partner with Global Mobility on I-9 reverifications
Monitor SOC and PCI HR audit controls and own remediation plans
Partner with Benefits on a variety of related compliance activities (e.x. OSHA & WC postings, ACA reporting, 5500's, SF HCSO)
Ensure annual Benefit plan notices and documents are appropriately distributed and posted (Benefit booklet, legal disclosures, health care exchange notice, Medicare Part D, SPD's, EOC's)
Partner with our Sales and Business Development teams to verify and validate compliance contract requirements
Conduct regular compliance health checks to identify and remedy any risks
Draft, modify, and implement HR compliance policies and procedures in partnership with Legal
Stay ahead of global regulatory developments, recommend best practices to comply with changes to laws, communicate changes to stakeholders as needed
ABOUT YOU
5+ years of related human resources compliance experience
Bachelor's degree or equivalent experience
Proficient knowledge of employment law/regulations in multiple states
Understanding of Canadian compliance (primarily Ontario)
Strong interpersonal and communication skills and the ability to work effectively with all levels of employees and management
Ability to handle and maintain a high level of confidentiality
Ability to prioritize effectively and work in an independent environment
Ability to balance compliance with employee experience
Experience working in a dynamic, high-growth environment preferred
#LI-Remote
Apply to this Job
Instacart is the North American leader in online grocery and one of the fastest-growing companies in e-commerce. Since 2012, we've been working towards creating a world where everyone has access to the food they love and more time to enjoy it together.
Groceries delivered to your door in as little as an hour. It seems simple, right? Well, it's more complex than that. From re-routing deliveries during snowstorms, to connecting customers with coupons and deals for their favorite brands, to updating over half a billion grocery data lines every night.our efforts bring Instacart closer to being the operating system for the grocery industry.
Solving these problems is what helps our customers get back time in their day, so they can do more of what they love.
Introducing Our Hybrid Working Model
As the future of work evolves, so do we. We have a hybrid model where our roles are open to in-office, flex, or remote work. Learn more about our flexible approach to where we work.
https://instacart.careers/remote/ OVERVIEW
Come join the Instacart team as our HR Compliance Manager! Rolling up to the Director of HR Operations & Programs, you will own all things HR compliance and ensure we are not only doing what is legally required, but also doing what is right for the company and our employees as we grow. You will be a vital cross-functional partner, working closely with HR, Recruiting, Legal, Security, Sales, and internal and external auditors to support compliance, reduce risk, and build a world-class HR compliance program.
ABOUT THE JOB
Responsible for all US & Canadian HR compliance filings and requirements (e.x. EEO-1 filing, census reporting, compliance posters, onboarding and offboarding notices)
Administer HR compliance trainings, including anti-harassment, data security and privacy, HIPAA, unconscious bias, and other required trainings
Serve as subject matter expert on I-9/E-Verify compliance, lead routine I-9 audits, and partner with Global Mobility on I-9 reverifications
Monitor SOC and PCI HR audit controls and own remediation plans
Partner with Benefits on a variety of related compliance activities (e.x. OSHA & WC postings, ACA reporting, 5500's, SF HCSO)
Ensure annual Benefit plan notices and documents are appropriately distributed and posted (Benefit booklet, legal disclosures, health care exchange notice, Medicare Part D, SPD's, EOC's)
Partner with our Sales and Business Development teams to verify and validate compliance contract requirements
Conduct regular compliance health checks to identify and remedy any risks
Draft, modify, and implement HR compliance policies and procedures in partnership with Legal
Stay ahead of global regulatory developments, recommend best practices to comply with changes to laws, communicate changes to stakeholders as needed
ABOUT YOU
5+ years of related human resources compliance experience
Bachelor's degree or equivalent experience
Proficient knowledge of employment law/regulations in multiple states
Understanding of Canadian compliance (primarily Ontario)
Strong interpersonal and communication skills and the ability to work effectively with all levels of employees and management
Ability to handle and maintain a high level of confidentiality
Ability to prioritize effectively and work in an independent environment
Ability to balance compliance with employee experience
Experience working in a dynamic, high-growth environment preferred
#LI-Remote