HR Compliance Manager

Job Title: HR Compliance Manager

COMPANY STATEMENT:

As a Top 10 U.S. Third-Party Logistics Company, Transportation Insight Holding Company is dedicated to empowering shippers and carriers through simple, insightful, reliable solutions powered by our people and technology. We serve over 10,000 customers from Fortune 100 companies to small to medium-sized brands. With over 1,800 employees across 22 locations, we keep the economy moving.

JOB PURPOSE:

This position is a key member of the TI-NTG HR team and reports to the VP Total Rewards and Technology. In this newly created, highly collaborative role, you will partner with your HR colleagues and other business leaders to evaluate, prioritize and mitigate employment compliance matters. You will be responsible for HR compliance across our three business units, including all employment and wage and hour practices. Our HR function is undergoing an exciting transformation to better support a high growth, dynamic business and this role has the opportunity to improve business results through exceptional risk identification and mitigation.

CRITICAL JOB FUNCTIONS:

• Lead Human Resources (HR) regulatory compliance efforts by designing and implementing practices and policies to ensure compliance is achieved consistently across the organization.
• Work with functional leads to ensure these compliance standards are adhered to regarding employment processes, data management, and applicable employment reporting requirements.
• Design and develop programs, policies and practices to maintain the company’s compliance with all federal, state and local employment-related regulatory requirements such as FLSA, FMLA, ADA and FCRA.
• Responsible for collaborating on and spearheading the management, communication, necessary revisions and updates to company-wide HR policies and procedures.
• Partner with Human Resources teams across business units to facilitate necessary training to Human Resources team and Company managers when applicable concerning employment regulations and corresponding HR policies and procedures.
• Develop and maintain affirmative action programs for federal contractor compliance; files EEO-1 annually; maintains other records, reports and logs to conform to EEO regulations including roll out and monitoring.
• Partner with Talent Acquisition team with regard to affirmative action, applicant tracking, data integrity, WOTC and other compliance processes related to talent acquisition.
• Ensure I-9s and supporting documentation are accurately obtained or maintained in accordance with all applicable employment regulations.
• Prepare and track Severance Agreements through completion pursuant to company guidelines.
• Investigation, preparation and timely filing of routine administrative agency requests (EEOC, DOL, etc.)
• Work with legal counsel on legal employment claims and litigation and/or DOL audits.
• Maintains reports and logs of employment claims and monitors and manages deadlines.
• Responds to subpoenas and record requests for personnel files and employment records.
• Responsible for supporting the HR employment compliance processes including, but not limited to, administration of I-9 system, monitoring background check process, escalating and solving process issues, employment verification services, unemployment case system administrator services, substance abuse testing provider and coordinating with and managing outside legal counsel to provided immigration support.
• Partner with business unit HR leaders to develop and implement audit process to ensure adherence to compliance standards.
• Act as an advisor to HR team concerning matters of employment regulatory and HR policy compliance.
• Training HR team on and managing SOX controls for payroll and HR functions.
• Responsible for assisting legal counsel with employment litigation information requests and investigations.

SUPPORTING DUTIES TO THE CRITICAL JOB FUNCTIONS:

• Ability to organize, prioritize daily work, and execute against deadlines.
• Excellent written and oral communication skills, including ability to prepare formal and legal responses as well as train others.
• Able to understand and leverage historical and broad organizational data and translate that into meaningful insights about employment risks.
• Will have a naturally inquisitive demeanor and an ability to identify trends across disparate sources.
• Able to effectively work in teams, communicate and collaborate across multiple groups with competing priorities; manage across a matrixed, complex organization with multiple stakeholders.
• Proven ability to influence and engage business partners to gain agreement on solutions and prioritization of work requests.
• Possesses sound analytical skills and the ability/willingness to make critical decisions in a timely manner.
• Outstanding follow-through and attention to detail.
• Able to easily put others at ease with an approachable style and disarming approach.
• Demonstrates uncompromising level of integrity and code of ethics and maintain a high degree of confidentiality.
• Requires limited travel for business.

WHAT WE LOOK FOR:

• Bachelor’s degree in HR Management or Business Administration preferred, or equivalent HR certifications
• 5 + years-experience as an HR professional, minimum of 3 years in a role focused on employment law and compliance
• Experience with multi-site, multi-state responsibility and support
• Thorough knowledge of employment regulations to include but not limited to Affirmative Action Plans, FLSA, FMLA, ADA, ADEA, Sexual Harassment, etc.
• Broad knowledge of HR as it relates to leave management and attendance, hiring and recruitment, performance management, labor relations and compliance
• Working knowledge of Workday, MS Office, including Word, Excel, PowerPoint and Outlook
• Familiarity with HR service vendor platforms including Workday, Affirmative Action Plan databases, etc.

EEOC/ADA STATEMENT:

Transportation Insight is an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other protected status by law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.

Job Type: Full-time