Healthcare Administrator/Office Manager

Bay Psychiatric Associates, a stabile psychiatric medical group comprised of 25+ shareholders in existence for over 30 years, is seeking to fill a position with a full-time Office Manager?for our San Francisco office. Prior billing, reception and management experience required. A nationally recognized psychiatrist in the field of treatment resistant depression and interventional psychiatry leads our well-established, psychiatric group practice. Our clinicians provide the highest quality of care within a collaborative collegial learning environment.

DUTIES INCLUDE:

• Support of on-site physicians along with two satellite offices across three service lines to include OP, TMS & Ketamine (review our website).
• Supports company-wide business growth development initiatives.
• Manages all facilities related needs.
• Maintains inventory and orders approved office supplies on a routine basis.
• Able to learn and use new technologies and programs such as EMR, insurance websites, phone system, credit card processing and other related programs.
• Opening, processing and distributing incoming mail.
• Prepare, distribute and respond to all office correspondence.
• Create and respond to emails from patients, doctors and insurance/billing companies.
• Answer the phone and make phone calls to patients, doctors and insurance/billing companies.
• Check and respond to voicemails.
• Scheduling appointments.
• Assist patients as they check in for their appointments.
• New patient registration.
• Conducts prior authorization and assists with processing charges and payments.
• Print and post physician coverage information.
• Ensure all doctor and admin calendars are posted and current.
• Attend all staff and department meetings.
• Assist other staff as required including other divisions. Directly reports to the Practice Administrator.
• Ownership for accomplishing new and different requests. Flexible in taking on new work assignments and working in new processes;
• Any and all other duties as assigned.

QUALIFICATIONS:

• 5 years minimum experience in medical office experience.
• Proficiency in both Word and Excel.
• Strong typing speed.
• Ability to work independently as well as in a team setting with minimal supervision.
• The ability to multitask and work well under pressure as well as being accurate.
• Excellent attendance.
• Familiar with different types of medical insurances.
• Experience with Practice Management and Electronic Healthcare Records.

BPA offers generous employer/employee benefits to include health, dental and vision. Paid Time Off (PTO), holidays and annual 401K/PSP retirement contributions. BPA is an Equal Opportunity Employer.

Job Type: Full-time

Pay: From $30.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Management Experience: 3 years (Required)
• Healthcare: 3 years (Required)

Work Location:

• One location

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Stable -- traditional, stable, strong processes
• Team-oriented -- cooperative and collaborative

Company's website:

• baypsychiatric.com

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Plastic shield at work stations
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place