Grant Manager
- Full-Time
- Muncie, IN
- Ball State University
- Posted 3 years ago – Accepting applications
Job Description
None.
Required Certifications
EEO StatementBall State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State UniversityBall State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Department Sponsored Projects Administration:172030
Department Information
Department Email or Phone Number spadmin@bsu.edu
Duties & Responsibilities Ranking 1
Job DutySet up new sponsored project funds; meet with Principal Investigator (PI) to discuss award guidelines, allowable and un-allowable costs, significance of compliance, and importance of timeliness.
Ranking 2
Job DutyAuthorize sponsored project fund transactions; ensure documentation meets audit standards and transactions are allowable; monitor fund for accuracy and process corrections for transactions incorrectly charged in a timely manner.
Ranking 3
Job DutyInitiate, calculate, and approve labor expenses; ascertain salaries and compensation are correctly entered into payroll system in a timely manner.
Ranking 4
Job DutyCompile, calculate, and submit invoices to agencies per agency guidelines; perform electronic drawdowns; monitor payments when university receives funds.
Ranking 5
Job DutyKeep current on all federal, state, local, and agency specific award guidelines and regulations; identify, review, and apply the assigned guidelines for award.
Ranking 6
Job DutyClose out accounts in a timely manner and prepare retained documents for audit; examine fund and file for completeness and accuracy; acquire any supporting documentation for audit purposes; obtain final reports from PI.
Ranking 7
Job DutyRespond to award-related inquiries; resolve potential conflicts related to budgetary or programmatic concerns; proactively address expenditure rates and advise PI on potential budgetary issues and solutions; revise budgets as needed, working with PI and sponsor.
Ranking 8
Job DutyCollect and compile information to prepare and submit a variety of financial reports; prepare and maintain internal reports to record ongoing financial activity.
Ranking 9
Job DutySubaward monitoring: review expenses submitted on invoices by subawardees and authorize payment; communicate with subawardees regarding expenses, agreements, and contract requirements; additionally, advise PI on procedures for engaging external contractors/consultants and facilitate forms for approval and signature.
Ranking 10
Job DutyImplement federal, state, sponsor, and institutional audit standards into day-today operations; educate PIs and subawardees on approved standards and ensure those standards are followed.
Ranking 11
Job DutyCalculate indirect costs using percentages set by the agency and relevant institutional policies; monitor and document non-transferred cost share commitments.
Ranking 12
Job DutyCompute cost share dollars; monitor in-kind cost share and obtain certifications; manage all cost share activity within the grant fund and ensure agency cost share requirements are met.
Ranking 13
Job DutyServe as liaison between university and agency, subawardee, or external contractor/consultant; represent university in issues involving payments, cost reimbursements, reporting, contractual conditions, and overall accountability.
Ranking 14
Job DutyWork closely with Proposal Managers (PMs) to ensure proposal budgets are accurate prior to submission to sponsor; ensure smooth transition between preaward, compliance, and post-award, working with the PM and PI.
Ranking 15
Job DutyWork closely with Sponsored Projects Administration Compliance team to ensure effort reporting and certification procedures are followed, working with the PI.
Ranking 16
Job DutyAdvise the Sponsored Projects Administration leadership team in development of policy and procedures relating to current issues and regulations in research administration and with colleagues; participate in maintaining documentation of office Standard Operating Procedures.
Ranking 17
Job DutyContribute to education, training, outreach, and communication functions of the office.
Ranking 18
Job DutyProvide administration for office initiatives, plans of action, functions, or service offerings to campus; participate in committee functions and reporting of office programs.
Ranking 19
Job DutyPerform other related duties as assigned.
Posting Number 202100857P
Number of Vacancies 1
Desired Start Date 02/01/2022
Position End Date (if temporary)
Open Date 12/03/2021
Applications Accepted Through Date 01/14/2022
Open Until Filled No
Information regarding transcripts The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions SummaryAn inclusive excellence statement describing how you would contribute to the development of a diverse and inclusive learning community at Ball State University through your teaching, research, and/or service. Please include examples of your contributions when possible. Word limit 500.
Apply to this Job
Required Certifications
EEO StatementBall State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State UniversityBall State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Department Sponsored Projects Administration:172030
Department Information
Department Email or Phone Number spadmin@bsu.edu
Duties & Responsibilities Ranking 1
Job DutySet up new sponsored project funds; meet with Principal Investigator (PI) to discuss award guidelines, allowable and un-allowable costs, significance of compliance, and importance of timeliness.
Ranking 2
Job DutyAuthorize sponsored project fund transactions; ensure documentation meets audit standards and transactions are allowable; monitor fund for accuracy and process corrections for transactions incorrectly charged in a timely manner.
Ranking 3
Job DutyInitiate, calculate, and approve labor expenses; ascertain salaries and compensation are correctly entered into payroll system in a timely manner.
Ranking 4
Job DutyCompile, calculate, and submit invoices to agencies per agency guidelines; perform electronic drawdowns; monitor payments when university receives funds.
Ranking 5
Job DutyKeep current on all federal, state, local, and agency specific award guidelines and regulations; identify, review, and apply the assigned guidelines for award.
Ranking 6
Job DutyClose out accounts in a timely manner and prepare retained documents for audit; examine fund and file for completeness and accuracy; acquire any supporting documentation for audit purposes; obtain final reports from PI.
Ranking 7
Job DutyRespond to award-related inquiries; resolve potential conflicts related to budgetary or programmatic concerns; proactively address expenditure rates and advise PI on potential budgetary issues and solutions; revise budgets as needed, working with PI and sponsor.
Ranking 8
Job DutyCollect and compile information to prepare and submit a variety of financial reports; prepare and maintain internal reports to record ongoing financial activity.
Ranking 9
Job DutySubaward monitoring: review expenses submitted on invoices by subawardees and authorize payment; communicate with subawardees regarding expenses, agreements, and contract requirements; additionally, advise PI on procedures for engaging external contractors/consultants and facilitate forms for approval and signature.
Ranking 10
Job DutyImplement federal, state, sponsor, and institutional audit standards into day-today operations; educate PIs and subawardees on approved standards and ensure those standards are followed.
Ranking 11
Job DutyCalculate indirect costs using percentages set by the agency and relevant institutional policies; monitor and document non-transferred cost share commitments.
Ranking 12
Job DutyCompute cost share dollars; monitor in-kind cost share and obtain certifications; manage all cost share activity within the grant fund and ensure agency cost share requirements are met.
Ranking 13
Job DutyServe as liaison between university and agency, subawardee, or external contractor/consultant; represent university in issues involving payments, cost reimbursements, reporting, contractual conditions, and overall accountability.
Ranking 14
Job DutyWork closely with Proposal Managers (PMs) to ensure proposal budgets are accurate prior to submission to sponsor; ensure smooth transition between preaward, compliance, and post-award, working with the PM and PI.
Ranking 15
Job DutyWork closely with Sponsored Projects Administration Compliance team to ensure effort reporting and certification procedures are followed, working with the PI.
Ranking 16
Job DutyAdvise the Sponsored Projects Administration leadership team in development of policy and procedures relating to current issues and regulations in research administration and with colleagues; participate in maintaining documentation of office Standard Operating Procedures.
Ranking 17
Job DutyContribute to education, training, outreach, and communication functions of the office.
Ranking 18
Job DutyProvide administration for office initiatives, plans of action, functions, or service offerings to campus; participate in committee functions and reporting of office programs.
Ranking 19
Job DutyPerform other related duties as assigned.
Posting Number 202100857P
Number of Vacancies 1
Desired Start Date 02/01/2022
Position End Date (if temporary)
Open Date 12/03/2021
Applications Accepted Through Date 01/14/2022
Open Until Filled No
Information regarding transcripts The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions SummaryAn inclusive excellence statement describing how you would contribute to the development of a diverse and inclusive learning community at Ball State University through your teaching, research, and/or service. Please include examples of your contributions when possible. Word limit 500.