Grant Financial Analyst
- Full-Time
- Denver, CO
- Denver Health
- Posted 3 years ago – Accepting applications
Job Description
Job SummaryUnder general supervision, uses institutional, federal and sponsor-defined guidelines to review and analyze sponsored program and research proposals and awards for budgetary and administrative concerns in a central research and sponsored programs office. May also use guidelines to assist investigators in preparation of sponsored program and research project proposals. Grant Financial Analyst is responsible for development of budget in coordination with program staff and in accordance with sponsor guidelines. Will also serve as support resource to department and Investigator as related to sponsored program administration. The Office of Research actively strives to incorporate racial equity and social justice in our work. Our goal is to contribute to the creation of a fair and just community to ensure everyone has the opportunity to live the longest and highest quality of life possible. In the Office of Research, we don’t just accept differences - we celebrate them and recognize that our differences are the backbone of innovation. We work to attract, develop, and retain highly qualified individuals representing the diverse communities where we live, work, and thrive.
Responsibilities
Essential Duties and Responsibilities 1. Pre-Award Reviews, analyzes and assists Principal Investigator/Program Coordinator in pre-award functions Responsibilities include (but are not limited to): • Reviews and analyzes proposals and applications for sponsored programs and research for assigned DH departments, ensuring compliance with sponsor regulations and RPF guidelines, and DH policies and procedures. • Develops and/or reviews complex budgets for sponsored programs applications and continuing renewals, including clinical trials, for accuracy and compliance with program-specific requirements. • Works with ancillary departments (pharmacy, laboratory, nursing, etc.) to ensure their respective costs/charges are captured within internal and sponsor budgets. • Obtains budget and study approval from ancillary departments as needed. • Prepares and/or reviews administrative sections of funding proposals and applications, following federal, sponsor and DH instructions and guidelines, with minimal or no errors. • Reviews all sections or adherence to formatting, page limits, and overall presentation and completion prior to grant submission. • Develops and communicates timelines for internal pre-submission process and routes proposal documents for appropriate institutional approvals; assists with electronic submission process 2. Post-Award Monitors awards for budget compliance and appropriate accounting transactions. Responsibilities include (but are not limited to): • Reviews and approves financial transactions, including purchase and payment requests, patient stipends, and purchase order releases for accuracy and compliance with sponsor regulations and DH policies and procedures. • Reviews transactions for allowability, allocability, reasonableness, and consistency Reviews and analyzes awards of sponsored programs and research Responsibilities include (but are not limited to): • Reviews notices of awards (NOA) or final contracts and communicates terms to investigators/project teams • Interprets and communicates sponsor guidance and requirements • Achieves and then communicates a thorough understanding of the grant process once it has been awarded, including approval of expenses, and reporting requirements. Coordinates and assists in the preparation of reports for timely submission. Analyzes and addresses all budgetary, spending, billing and payment concerns, in collaboration with Grant Accountant. Responsibilities include (but are not limited to): • Researches, analyzes and reconciles accounts on a timely basis, maintaining supporting documentation. Reconciliations can be complex in nature requiring strong attention to detail and problem solving skills. • Provides spending projections and status updates and facilitates monthly departmental meetings • Assists Grant Accountant to reconcile and adjust general ledger accounts. Creates and manages Accounts. Responsibilities include (but are not limited to): • In accordance with SPARO timelines, creates accounts be set up in financial system (Lawson/Infor Cloudsuite) and routes to keep systems working with minimal interruption. • Follows up with accounts set up as Preaward and updates status when contract is received. • When contract is received, creates account and budget modification forms and routes as necessary so that the GL matches the contract. • Any time any budget modification or amendment is required for the sponsor, creates account modification form and routes as necessary so that system is in sync with contract process. • Communicates to distribution list, PI, and department contacts when account has been set up – communicates changes as necessary to DL to keep other systems synced 3. Contractual Agreements Responsible for identifying the need for contractual relationships for sponsored projects and research awards, which includes but is not limited to drafting subcontract and vendor agreements with the SPARO templates, determining data sharing contract mechanisms, and reviewing contracts for term discordance, particularly billing and invoicing terms. Assists in and/or reviews the development of scope of work and analysis of terms and conditions. Responsibilities include (but are not limited to): • Responsible for routing clinical trials agreements appropriately • Ensuring that contractual terms and provisions are in compliance with sponsor’s terms and conditions, federal provisions, and DHHA’s internal terms and conditions; • Determine potential needs for contract amendments and manage amendment execution; • Assign, log contract numbers, and route contracts timely and in appropriate systems • Identify and escalate subrecipient in need of subrecipient monitoring • Cooperates in the development of high-risk risk management plans; • Assists with subrecipient monitoring and adherence to contract terms on executed agreements. 4. Human Subjects Reviews IRB Applications for compliance with COMIRB and Denver Health requirements before submission. Responsibilities include (but are not limited to): • Confirming DH’s role is appropriate and listed accordingly in the application. • Reviewing for institutional and IRB compliance, recognize unrecognized budgetary issues, and assess application for accuracy • Reviewing for appropriate human subject protections are in place, which includes assessing vulnerable populations are properly identified, consent forms are template or approved, and escalating any perceived coercive or undue influence concerns. • Reviewing the grant management system (Cayuse) for completeness which includes making sure proper institutional signatures have been obtained • Raising concerns to PI/study team and recommending IRB resource to resolve any potential concerns Confirming that a DH investigator and/or research personnel have completed appropriate trainings • Issuing SPARO Acknowledgement Forms 5. Customer Service Acts as a Liaison between multiple DHHA departments to facilitate communication, problem resolution, teamwork, and process improvement • Serves as an intermediary when regulations, standards, and policies governing sponsored programs effect multiple departments to ensure compliance, multiple goals, and interdepartmental issues are achieved to the highest degree possible • Informs and educates assigned departments and others in regard to specific regulations and best practices and acts as a continuing resource in the application and interpretation of these to the analyst’s sponsored programs portfolio team. • Exercises tact, diplomacy and discretion in verbal and written communication to assigned departments, sponsors and DH personnel as applicable. 6. Process Improvement Actively participates in group discussions, process improvement work, and resolves issues to improve the working environment which include, but are limited to: o Identifies problems and opportunities for improvement o Approaches process improvement and problem solving using a Lean framework o Initiates and “owns” process improvement work o Participates in cross training with other SPARO Grants Analysts 7. Other duties as assigned.
Knowledge, Skills & AbilitiesKnowledge, Skills and Abilities 1. Knowledge: Familiarity with federal, state and sponsor regulations, guidelines and policies as related sponsored program and research administration including but not limited to OMB Circular 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule), Title 45 CFR Part 74 Appendix E (Principles for Determining Costs Applicable to Research and Development under Grants and Contracts with Hospitals), Title 21 CFR Part 50 (Protection of Human Subjects), and NIH Grants Policy Statement. Familiarity with federal grant application submission process. 2. Skills: Proficient in utilizing the development of budget spreadsheets and other financial reports. This would include the ability to utilize formulas effectively, and format financial data in a presentable, professional manner. 3. Abilities: Good communication and time management skills; ability to initiate and participate in problem resolution; ability to work independently and as part of a team.
EducationEducation: Bachelor Degree. In lieu of college degree will accept four to six years of grant experience working directly with federal grants and contracts, which includes a working knowledge of federal, state and sponsor regulations, guidelines and policies required.
Experience with Cayuse Grant Management System and Lawson/Infor Cloud Suite financial system preferred.
Computers and Technology 1. Intermediate-level Microsoft Excel required.
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Responsibilities
Essential Duties and Responsibilities 1. Pre-Award Reviews, analyzes and assists Principal Investigator/Program Coordinator in pre-award functions Responsibilities include (but are not limited to): • Reviews and analyzes proposals and applications for sponsored programs and research for assigned DH departments, ensuring compliance with sponsor regulations and RPF guidelines, and DH policies and procedures. • Develops and/or reviews complex budgets for sponsored programs applications and continuing renewals, including clinical trials, for accuracy and compliance with program-specific requirements. • Works with ancillary departments (pharmacy, laboratory, nursing, etc.) to ensure their respective costs/charges are captured within internal and sponsor budgets. • Obtains budget and study approval from ancillary departments as needed. • Prepares and/or reviews administrative sections of funding proposals and applications, following federal, sponsor and DH instructions and guidelines, with minimal or no errors. • Reviews all sections or adherence to formatting, page limits, and overall presentation and completion prior to grant submission. • Develops and communicates timelines for internal pre-submission process and routes proposal documents for appropriate institutional approvals; assists with electronic submission process 2. Post-Award Monitors awards for budget compliance and appropriate accounting transactions. Responsibilities include (but are not limited to): • Reviews and approves financial transactions, including purchase and payment requests, patient stipends, and purchase order releases for accuracy and compliance with sponsor regulations and DH policies and procedures. • Reviews transactions for allowability, allocability, reasonableness, and consistency Reviews and analyzes awards of sponsored programs and research Responsibilities include (but are not limited to): • Reviews notices of awards (NOA) or final contracts and communicates terms to investigators/project teams • Interprets and communicates sponsor guidance and requirements • Achieves and then communicates a thorough understanding of the grant process once it has been awarded, including approval of expenses, and reporting requirements. Coordinates and assists in the preparation of reports for timely submission. Analyzes and addresses all budgetary, spending, billing and payment concerns, in collaboration with Grant Accountant. Responsibilities include (but are not limited to): • Researches, analyzes and reconciles accounts on a timely basis, maintaining supporting documentation. Reconciliations can be complex in nature requiring strong attention to detail and problem solving skills. • Provides spending projections and status updates and facilitates monthly departmental meetings • Assists Grant Accountant to reconcile and adjust general ledger accounts. Creates and manages Accounts. Responsibilities include (but are not limited to): • In accordance with SPARO timelines, creates accounts be set up in financial system (Lawson/Infor Cloudsuite) and routes to keep systems working with minimal interruption. • Follows up with accounts set up as Preaward and updates status when contract is received. • When contract is received, creates account and budget modification forms and routes as necessary so that the GL matches the contract. • Any time any budget modification or amendment is required for the sponsor, creates account modification form and routes as necessary so that system is in sync with contract process. • Communicates to distribution list, PI, and department contacts when account has been set up – communicates changes as necessary to DL to keep other systems synced 3. Contractual Agreements Responsible for identifying the need for contractual relationships for sponsored projects and research awards, which includes but is not limited to drafting subcontract and vendor agreements with the SPARO templates, determining data sharing contract mechanisms, and reviewing contracts for term discordance, particularly billing and invoicing terms. Assists in and/or reviews the development of scope of work and analysis of terms and conditions. Responsibilities include (but are not limited to): • Responsible for routing clinical trials agreements appropriately • Ensuring that contractual terms and provisions are in compliance with sponsor’s terms and conditions, federal provisions, and DHHA’s internal terms and conditions; • Determine potential needs for contract amendments and manage amendment execution; • Assign, log contract numbers, and route contracts timely and in appropriate systems • Identify and escalate subrecipient in need of subrecipient monitoring • Cooperates in the development of high-risk risk management plans; • Assists with subrecipient monitoring and adherence to contract terms on executed agreements. 4. Human Subjects Reviews IRB Applications for compliance with COMIRB and Denver Health requirements before submission. Responsibilities include (but are not limited to): • Confirming DH’s role is appropriate and listed accordingly in the application. • Reviewing for institutional and IRB compliance, recognize unrecognized budgetary issues, and assess application for accuracy • Reviewing for appropriate human subject protections are in place, which includes assessing vulnerable populations are properly identified, consent forms are template or approved, and escalating any perceived coercive or undue influence concerns. • Reviewing the grant management system (Cayuse) for completeness which includes making sure proper institutional signatures have been obtained • Raising concerns to PI/study team and recommending IRB resource to resolve any potential concerns Confirming that a DH investigator and/or research personnel have completed appropriate trainings • Issuing SPARO Acknowledgement Forms 5. Customer Service Acts as a Liaison between multiple DHHA departments to facilitate communication, problem resolution, teamwork, and process improvement • Serves as an intermediary when regulations, standards, and policies governing sponsored programs effect multiple departments to ensure compliance, multiple goals, and interdepartmental issues are achieved to the highest degree possible • Informs and educates assigned departments and others in regard to specific regulations and best practices and acts as a continuing resource in the application and interpretation of these to the analyst’s sponsored programs portfolio team. • Exercises tact, diplomacy and discretion in verbal and written communication to assigned departments, sponsors and DH personnel as applicable. 6. Process Improvement Actively participates in group discussions, process improvement work, and resolves issues to improve the working environment which include, but are limited to: o Identifies problems and opportunities for improvement o Approaches process improvement and problem solving using a Lean framework o Initiates and “owns” process improvement work o Participates in cross training with other SPARO Grants Analysts 7. Other duties as assigned.
Knowledge, Skills & AbilitiesKnowledge, Skills and Abilities 1. Knowledge: Familiarity with federal, state and sponsor regulations, guidelines and policies as related sponsored program and research administration including but not limited to OMB Circular 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule), Title 45 CFR Part 74 Appendix E (Principles for Determining Costs Applicable to Research and Development under Grants and Contracts with Hospitals), Title 21 CFR Part 50 (Protection of Human Subjects), and NIH Grants Policy Statement. Familiarity with federal grant application submission process. 2. Skills: Proficient in utilizing the development of budget spreadsheets and other financial reports. This would include the ability to utilize formulas effectively, and format financial data in a presentable, professional manner. 3. Abilities: Good communication and time management skills; ability to initiate and participate in problem resolution; ability to work independently and as part of a team.
EducationEducation: Bachelor Degree. In lieu of college degree will accept four to six years of grant experience working directly with federal grants and contracts, which includes a working knowledge of federal, state and sponsor regulations, guidelines and policies required.
Experience with Cayuse Grant Management System and Lawson/Infor Cloud Suite financial system preferred.
Computers and Technology 1. Intermediate-level Microsoft Excel required.
Shift
Days
Work Type
Full time
Pay Range
Minimum: 62,200.00
Midpoint: 77,800.00
Maximum: 93,400.00
All job applicants for safety-sensitive positions must pass a pre-employment drug test, once a conditional offer of employment has been made.Denver Health is an integrated, high-quality academic health care system considered a model for the nation that includes a Level I Trauma Center, a 555-bed acute care medical center, Denver’s 911 emergency medical response system, 10 family health centers, 18 school-based health centers, Rocky Mountain Poison and Safety, a Public Health department, an HMO and The Denver Health Foundation.
As Colorado’s primary, and essential, safety-net institution, Denver Health is a mission-driven organization that has provided billions in uncompensated care for the uninsured. Denver Health is viewed as an Anchor Institution for the community, focusing on hiring and purchasing locally as applicable, serving as a pillar for community needs, and caring for more than 185,000 individuals and 67,000 children a year.
Located near downtown Denver, Denver Health is just minutes away from many of the cultural and recreational activities Denver has to offer.
We strongly support diversity in the workforce and Denver Health is an equal opportunity employer (EOE).
Denver Health is committed to provide equal treatment and equal employment opportunities to all applicants and employees. As an EOE, Denver Health does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.