Front Office Assistant
- Full-Time
- Anaheim, CA
- Matrix Transport Service LLC
- Posted 3 years ago – Accepting applications
Job Description
We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will help with a variety of management tasks such as scheduling, organizing, and completing or facilitating work.
RESPONSIBILITIES :
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RESPONSIBILITIES :
- Read, monitor, and respond to the supervisor’s emails
- Answer calls and liaison with clients
- Delegate work as appropriate to other members of the staff
- Plan and schedule meetings and events
- Organize travel and prepare complex travel itineraries
- Take action points and write minutes during meetings
- Conduct research; prepare presentations and papers for meetings.
- Make copies, order lunch, and prepare rooms for meetings
- Manage and review filing and office systems
- Order office supplies and equipment
- Manage internal projects, such as audits or reviews when necessary
- Executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality