Facilites Administrative Assistant

Position Summary

The position of Facilities and Purchasing Administrative Assistant is established to provide support to ensure the courteous and efficient operation of the credit union’s facilities, corporate purchasing, security and mailroom functions. Maintain quality service standards set by the organization.

Essential Duties and Responsibilities

• Answer Facilities Department calls, process daily facility requests for maintenance and repair of the credit union’s Operations Center and branch offices to include scheduling service, monitoring vendor activities and coordinating vendor access as appropriate.
• Provide excellent internal and external customer service on a daily basis, while prioritizing customer needs.
• Maintain in-house supply and forms inventories, ordering, purchasing, distribution, storage and disposal.
• Review/monitor security logs, alarm code changes, key logs and update electronic files.
• Assist the Department Head, Sr. Facilities Technician and Sr. Facilities Coordinator with support as assigned.
• Manage invoicing for Purchasing as directed by Accounting and the EVP HR/Facilities. Stamp, code and process invoices.

Other Duties & Responsibilities

• Perform other duties as assigned.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand and walk, talk and hear; to reach with hands and arms, use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to climb, stoop, kneel, crouch or crawl. The noise level in the work environment is moderate.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Minimum Qualifications (Education, Experience, Skills)

• Ability to work independently with minimal supervision in a fast paced environment, while maintaining a flexible demeanor.
• Strong computer skills, including Word/Excel/Outlook
• Strong organizational and problem solving skills
• Good written and oral communication skills.
• Working knowledge in purchasing, facilities or property management or 6 months of internal SDCCU experience.