Executive Business Administrator

The Global Talent Acquisition Organization within HR is seeking an experienced Executive Business Administrator to provide support for the Global Executive Talent Acquisition (GETA) VP, Global Talent Acquisition Excellence (GTAE) Senior Director and their respective teams. The ideal candidate is a results-oriented team player who enjoys and thrives in a fast-paced dynamic environment. The candidate will also have strong attention to detail, great organizational skills, and the ability to prioritize multiple requests and projects.Responsibilities

• Calendar management with attention to details, accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments.

• Planning and coordination of complex domestic and international travel itineraries
• Timely and accurate review and reconciliation of expenses.
• Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
• Assist with headcount management, org chart maintenance, distribution and security group ownership and management.
• Provide team support which includes space management, office moves, new hire set-up, onboarding and the procurement of equipment and supplies.

• Collaborate with the business admin teams of business clients and HR partners to align calendars and meetings with the Rhythm of the Business (ROB) and ensure tight coordination of the leaders' priorities and commitments.
• Maintain a high level of integrity and discretion in handling confidential information, a high level of professionalism in dealing with senior professionals inside and outside the company with a positive attitude.
• Participate as a member of the GTA admin community, including assignments or special projects as requested.
• Partner with leadership team and business manager to execute against team priorities and commitments.
• Provide other administrative tasks as required.

This position is located in Redmond, WA. QualificationsRequired Qualifications:

• 5+ years of administrative assistant experience or similar (facilities or managing events, etc.)

Preferred Qualifications:

• Proficient with Microsoft products including Outlook, Word, Excel, PowerPoint. OneNote and Teams.
• Experience with expense tools, vendor management and facilities.

• The ability to prioritize and juggle multiple projects/assignments with a high degree of accuracy, urgency and professionalism.
• Possess excellent problem-solving skills, the ability to proactively identify issues and resolve problems through appropriate channels swiftly.
• Strong planning, organization, time management and communication skills.
• Demonstration of solid judgment, a high level of integrity and ability to handle confidential information appropriately.
• Experience working with global and highly distributed work teams.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.