Executive Assistant/Office Manager
- Full-Time
- Austin, TX
- HUB International
- Posted 3 years ago – Accepting applications
Job Description
TITLE: Executive Assistant and Office Manager BUSINESS UNIT: TCG, a HUB International Company LOCATION: TCG Headquarters, Austin, Texas MISSION STATEMENT : We are a highly committed, national financial services organization serving hundreds of thousands of retirement plan participants, individuals, and institutions. We provide financial piece of mind and top of class solutions, investments, administration, and service. We are committed to the highest Ethics, Competency, Customer Service, and providing our valued clients with the Best and Most Competent Professional Team. BRIEF DESCRIPTION / OVERVIEW:
We are looking for an Executive Assistant to support our executive team. You will manage business-related tasks for the executives such as creating reports, organizing travel, accommodations and meetings, taking minutes, and other organizational tasks as determined by the executives. Additionally, you will oversee the management of the office and facilities. To be successful in this role you should have a detailed understanding of the full Microsoft Office suite, be confident and fast at solving issues as they arise and have experience as an executive or administration assistant. You will be privy to sensitivity and confidential information and the utmost care in keeping that information confidential is essential. More specific duties will include but not be limited to:
Greet clients and visitors with a positive, helpful attitude.
Answer and direct phone calls in a polite and friendly manner.
Assisting with a variety of administrative tasks including copying, faxing, and taking notes.
Preparing meeting and training rooms and maintain reception area and all common areas in a clean and tidy manner at all time.
Receive deliveries; sort and distribute incoming mail.
Provide excellent customer service.
Take inventory of supplies and restock as needed.
Scheduling and managing executive’s calendars, including prioritizing and resolving competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining sufficient blocks of working time.
Filing and retrieving corporate records, documents, and reports.
Preparing reports at the direction of the executives which could be used for presentations.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Provide general administrative support.
Manage our intern program which is made up of local, current college students.
QUALIFICATIONS
Prior experience as an executive assistant or office manager or in related field.
High school diploma.
Consistent, professional dress and manner.
Excellent written and verbal communication skills.
Department Office Administration & Clerical
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.
EEOAA Policy
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 orUSRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
About HUB International
Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.
Apply to this Job
We are looking for an Executive Assistant to support our executive team. You will manage business-related tasks for the executives such as creating reports, organizing travel, accommodations and meetings, taking minutes, and other organizational tasks as determined by the executives. Additionally, you will oversee the management of the office and facilities. To be successful in this role you should have a detailed understanding of the full Microsoft Office suite, be confident and fast at solving issues as they arise and have experience as an executive or administration assistant. You will be privy to sensitivity and confidential information and the utmost care in keeping that information confidential is essential. More specific duties will include but not be limited to:
Greet clients and visitors with a positive, helpful attitude.
Answer and direct phone calls in a polite and friendly manner.
Assisting with a variety of administrative tasks including copying, faxing, and taking notes.
Preparing meeting and training rooms and maintain reception area and all common areas in a clean and tidy manner at all time.
Receive deliveries; sort and distribute incoming mail.
Provide excellent customer service.
Take inventory of supplies and restock as needed.
Scheduling and managing executive’s calendars, including prioritizing and resolving competing demands, proactively scheduling important meetings with internal and external individuals, and maintaining sufficient blocks of working time.
Filing and retrieving corporate records, documents, and reports.
Preparing reports at the direction of the executives which could be used for presentations.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Provide general administrative support.
Manage our intern program which is made up of local, current college students.
QUALIFICATIONS
Prior experience as an executive assistant or office manager or in related field.
High school diploma.
Consistent, professional dress and manner.
Excellent written and verbal communication skills.
Department Office Administration & Clerical
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here athttp://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm.
EEOAA Policy
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 orUSRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
About HUB International
Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.