Executive Assistant - Radiology

63017BR Radiology

Job Posting Description

The Executive Assistant will be responsible for:

• Organizes and oversees administrative support services. Plans work schedules to ensure adequate coverage for critical administrative functions. Monitors and ensures work is performed in conformance with established hospital and departmental policies and procedures.
• Monitors and maintains dept recordkeeping systems, including highly sensitive and/or critical administrative and financial data. Oversees input of information into databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information.
• Transcribes and types from recorded dictation or rough draft correspondence, reports, manuscripts, charts and other materials for clinical, administrative or research purposes, including highly complex and/or confidential financial/business documents. Proofreads and edits materials for accuracy, consistency and clarity. Receives and screens correspondence, composing and preparing responses.
• Plans and organizes logistic and administrative requirements for seminars, conferences, meetings and other programs or events. Obtains and organizes planning information, reserves event location(s) and secures supplies, equipment and services. Prepares program syllabus/schedules/agendas, collects and organizes teaching materials, and monitors all associated expenses.
• Schedules appointments and meetings and maintains supervisor's calendar. Prepares travel arrangements, including airline reservations and hotel accommodations.
• Serves as liaison to support service departments to request and coordinate provision of needed services.
• Provides positive and effective customer service that supports departmental and hospital operations.

To qualify, you must have:

• Work requires the level of knowledge typically acquired through completion of two years of occupationally specific education or an Associate's degree in business or a closely related field.
• Three to four years of related experience required.
• Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

BCH offers competitive compensation and unmatched benefits, including a flexible schedule, affordable health, vision and dental insurance, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition Reimbursement, and discounted rates on T-passes.

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Status

Full-Time

Regular, Temporary, Per Diem

Regular

Standard Hours per Week

40

Office/Site Location

Boston

Job Category

Administration