Executive Assistant

Our Mission:

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish – but we’re not here for easy. We’re here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

We’re changing the nature of work. Palo Alto Networks is evolving to meet the needs of our employees now and in the future through FLEXWORK, our approach to how we work. From benefits to learning, location to leadership, we’ve rethought and recreated every aspect of the employee experience at Palo Alto Networks. And because it FLEXes around each individual employee based on their individual choices, employees are empowered to push boundaries and help us all evolve, together.

Your Career

We are looking for a loyal Executive Assistant to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilize a unique skill set based on their executive’s job functions, personality, and communication style. Palo Alto Networks has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team.

Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction. This Executive Assistant will support and partner with the larger Marketing Team.

Your Impact

• Experience in complex calendar management at the executive level including:

  • Communication with all stakeholders and executive after requested meetings are scheduled, changed or cancelled. Set appropriate expectations when deferring meeting requests.

  • Effective and efficient time management by proactively optimizing calendar, schedules on a weekly basis with VP / SVP leaders

  • Monitor key meetings for delays/changes to adjust subsequent meetings and communicate as needed

• Collaborate with Office of CMO and Executive Assistant team on tactical initiatives

• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports

• Organize and assist with online, hybrid and in-person events (e.g., team dinners, leadership off sites, All Hands, and training)

• Be a trusted collaborator on communications. Manage team distribution lists and reporting structure changes on internal systems

• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)

• Support systems, access, location and IT needs for managers and new employees

• Provide project and presentation support as needed

• Assist with management of the Marketing department budget, purchase order creation and reconciliation

• Responsible for ordering materials, catering, giveaways, and supplies as needed

• 7+ years Executive Administrative Assistant experience supporting Marketing executives and organization a plus

• Proven ability to always maintain a high level of integrity and confidentiality

• Travel management– international experience required

• Positive attitude and highly professional demeanor, sense of humor helps

• Good writing and communication skills

• Exceptional organization, prioritization, multi-tasking and time management skills

• A proactive and assertive approach to managing tasks and responsibilities

• Ability to solve problems and think quickly under pressure

• Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization

• Be comfortable working in a fast-paced, deadline driven environment

• Proficiency in Google Suite applications a plus

The Team

Our marketing team has an opportunity like no other industry: high impact work and the chance to change the future of digital security. This team builds materials for our partners, our sales teams, and our industry. Your hands will be in industry-leading content created in the face of rapidly growing cyberattacks. Being in marketing at Palo Alto Networks means that you will be in the midst of the changes impacting our industry, and helping our internal teams, customers, and partners address the ever-changing threats we all face on a day-to-day basis.

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together. To learn more about our dedication to inclusion and innovation, visit our Life at Palo Alto Networks page and our diversity website.

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

Additionally, we are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or an accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com

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