Executive Assistant

Payroll Title:EXEC AST 4Department:PATIENT EXPERIENCESalary RangeCommensurate with ExperienceWorksite:Hillcrest Medical CenterAppointment Type:CareerAppointment Percent:100%Union:UncoveredTotal Openings:1Work Schedule:Days, 8 hrs/day, Monday- Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#110587 Executive AssistantFiling Deadline: Wed 8/4/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/07/ucs-covid-19-vaccine-policy.html

UCSD Layoff from Career Appointment: Apply by 07/26/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/04/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Office of Experience Transformation supports UC San Diego Health in Leading the Way to create an improved experience for patients, team members and guests. Comprised of both operational and strategic departments, the Office of Experience Transformation includes such areas as Patient Experience, Guest Relations, Guest Services, Experience strategy/coaching/data analytics, Spiritual Care, Interpreting Services, Volunteer Services, Bannister and La Jolla Family Houses, Patient Communications, and Leading the Way programming. The Executive Assistant reports to the Chief Experience Officer and the Associate Chief Experience Officer.

Responsible for providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and / or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Executive Assistant 4: Provides leadership and professional expertise for units at the highest levels of administration at the University; must provide support to a direct report of the senior leadership and perform the following: develops and administers systems for managing information, projects and communications throughout unit; functions with a high degree of autonomy. Significant barriers to entry exist at this level (e.g., may require senior leaderships' approval).

MINIMUM QUALIFICATIONS

• Seven (7) years of related experience, education/training with administrative work that involves supporting a department or program i.e. calendaring, powerpoint, excel, organizing events, processing invoices, keeping records, etc, OR a Bachelor’s degree in related area plus three (3) years of related experience/training with administrative work that involves supporting a department or program i.e. calendaring, powerpoint, excel, organizing events, processing invoices, keeping records, etc.

• Professional level experience providing complex administrative support to a high-level executive.

PREFERRED QUALIFICATIONS

• Executive support experience working for a large organization.

• Patient experience.

• Healthcare experience.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.