Executive Assistant

Who we are

The team at Transactly is on a mission to be the platform of choice for the people and companies involved in real estate transactions. Our online platform supports agents and their clients with a place where everyone can come together to coordinate and manage these transactions collaboratively. Transactly provides real estate technology and transaction coordination services that shorten the amount of time it takes to close a real estate transaction.

We live by our six core values: Take Ownership, Do the Right Thing, Be Efficient, Be Informed, Invest in People and Move the Needle. If these are values you embrace, we encourage you to reach out and say hello, we’d love to hear from you.

What we need

We’re looking for an Executive Assistant to join our team to support our senior leadership in a fast-paced and rapidly growing startup. This individual will focus on providing a wide array of administrative, logistical, and project-related support. This role will have the ability to work cross-functionally across the company and the Administrative Assistance must be confident, proactive, and have the ability to stay steps ahead of the team.

What you’ll do

• Provide support for senior leaders and, potentially, other members of their team
• Manage calendars, including scheduling appointments, confirming meetings, coordinating with other stakeholders
• Coordinate travel arrangements including flights, cars, hotels, and other reservations
• Organize lists and understand reports and analytics within Hubspot
• Create and modify documents, spreadsheets, presentations, and meeting agendas
• Establish new—and improve existing—administrative systems and processes
• Assist senior leadership with a wide array of projects and tasks
• Additional ad hoc projects as assigned

What you have

• Associate’s degree or higher
• 2+ years of relevant experience supporting senior-level executives
• Thrives within a fast-paced, ever-changing environment with little supervision
• Proactive, with a “go-getter” attitude
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize completing tasks and meeting deadlines
• Perform duties with the highest level of confidentiality and integrity
• Demonstrated experience in G Suite and/or Microsoft Office, tech-savvy
• Ability to work onsite M-F, with occasional work-from-home flexibility

Bonus points

• HubSpot Experience
• Startup Experience

What we offer

• Opportunities for career growth and a chance to make a big impact
• A culture that supports work/life balance and flexibility
• A competitive annual salary
• Health, dental, & vision plans
• Wellness reimbursement
• 401(k) plan w/ company match
• Generous paid time off, including 10 paid holidays

Join the adventure

Don’t let your resume define you - tell us more about the real you! What are you passionate about? Who inspires you? Why are you looking for a change?

We’re looking for great people, who are willing to roll up their sleeves and help grow something big. So, if you aren’t satisfied with the status quo, you work hard and don’t give up easily, ask “why” and seek to solve problems - we want to talk to you. Send us your resume and best cover letter that gives us a peek into why you’d be a great fit for Transactly.

We look forward to hearing from you!'

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your desired salary?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location