Executive Assistant

• Acting as the point of contact among executives, employees, clients and other external partners.

• Managing information flow in a timely and accurate manner.

• Managing executives’ calendars and set up meetings.

• Oversee the performance of other clerical staff.

• Act as an office manager by keeping up with office supply inventory.

• Format information for internal and external communication – memos, emails, presentations, reports.

• Organize and maintain the office filing system.

• Assist the Chief Executive Officer with their daily schedule, including managing their calendar, commitments, and travel arrangements (planning itineraries, developing agendas, and meeting materials, reporting expenses, etc.)
• Serve as a representative for the Chief Executive Officer and President internally and externally.
• Work with sales and marketing teams to plan and execute internal and external events including speaking engagements, various team outings throughout the year as well as planning and coordinating unique Board events.
• Other administrative tasks include: Ad hoc reporting, data entry, document duplication, document filing and maintenance (paper and electronic), document preparation, faxing and electronic mailing, meeting coordination and scheduling, message management, spreadsheet preparation, and word processing.

SKILLS/ QUALIFICATIONS

• Very team-oriented with a strong “we” mindset and no “me” mindset.
• Takes full responsibility without blame-shifting.
• Does not become emotionally hijacked.
• Strong prioritization skills.
• Must have experience working with a high level executive, flying and booking private charters.
• Deeply loyal and a steel-trap with confidential information· Comfortable behind the stage, supporting the CEO in the spotlight; thrives on helping others be their best selves and anticipating their needs before they are spoken.

• Excellent verbal and written communication skills.
• Ability to deal with data that is of a sensitive and confidential nature.

Job Type: Full-time

Pay: $12.50 - $18.00 per hour

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• On call
• Overtime
• Weekends

Supplemental Pay:

• Bonus pay

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Powerpoint: 3 years (Preferred)
• Administrative Experience: 4 years (Preferred)

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• Autonomous/Independent -- enjoys working with little direction
• Innovative -- prefers working in unconventional ways or on tasks that require creativity
• High stress tolerance -- thrives in a high-pressure environment

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• Open to applicants who do not have a high school diploma/GED
• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
• A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Company's website:

• Www.refugeservicesgroup.com

Benefit Conditions:

• Waiting period may apply

Work Remotely:

• No

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place