Executive Assistant

CareerSource Central Florida curate’s local talent for high demand industries, meeting local business needs and cultivating growth and prosperity for the Central Florida community. Whether through job placement, training and certification programs, or higher education, we partner with Central Florida businesses, colleges, and universities to meet industry needs and connect career seekers to local opportunities.

We strive to maintain a purpose-driven company culture that values integrity, innovation, and fun. Our staff and community partners exemplify high standards of leadership and share a common vision for inspiring people, transforming businesses, and elevating the Central Florida community.

CareerSource Central Florida, the second largest workforce board in Florida, is looking for a dynamic, innovative Executive Assistant to join our amazing CSCF team.

The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President. The Executive Assistant also serves as a liaison to the internal staff; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. This position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this job title. It is not necessarily descriptive of any one position in the job title. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Performs a broad variety of administrative tasks for the C-suites including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and

agendas; and compiling documents.

Plans, coordinates and ensures the C-suites’ schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the C-suites’ time and office. Works closely and effectively with the C-suites to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Communicates directly, on behalf of the C-suites, with Board members, community and business leaders, political figures, and others. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating

leadership to maintain credibility, trust and support with staff.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the C-suites’ ability to effectively lead the company.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the C-suites, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

Coordinates weekly administrative center meetings at the downtown location and serves as the office coordinator.

Other duties as assigned.

Associate’s degree (or equivalent coursework) from an *accredited institution in business administration, or related discipline; supplemented by years five (5) years’ experience supporting executives; or an equivalent combination of education, certification, training, and/or experience. Minimum qualifications for combination:

• High School Diploma or GED combined with at least seven (7) years in supporting executives
• Bachelors or equivalent coursework from an accredited institution in a related field combined with at least three (3) years in supporting executives.
• Must pass Level 1 background check and pre-employment drug test. In order to be reimbursed for travel, must provide proof of current Florida Drivers’ License and automobile insurance.

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and others
• Expert-level written and verbal communication skills, ability to write both professionally at a high level.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions
• Demonstrates exceptional business acumen, with an ability to anticipate needs, and be efficient in reporting back to supervision
• Proficient in Microsoft Office 2013 (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
• Ability to listen keenly and use critical thinking
• Ability to operate general office equipment
• Ability to work with minimal supervision
• Demonstrates professional appearance and attitude as defined by CareerSource Central Florida guidance and policies
• Models CareerSource Central Florida’s core values
• Maintains workplace culture by demonstrating the highest level of standards as defined by CSCF’s Trust Creeds.

Statement of Equal Employment Opportunity: CareerSource Central Florida (CSCF) is an equal opportunity/affirmative action employer and encourages all diverse and qualified applicants to apply for opportunities with our organization, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations.

As an organization committed to workforce development, meeting industry needs, and connecting career seekers to local opportunities, CSCF believes in equity and consistency to ensure applicants will not be disqualified from any opportunity on their current or previous work history status (employment gaps, unemployed, furloughed, laid off etc.).

Applicants and candidates are encouraged to openly speak to these matters during the recruitment process and CSCF reserves the right to ask legal and pertinent questions, but especially in these unprecedented times we believe it important to note that any current or prior employment status as noted above will not be a disqualifying event on its own.